Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented, proficient, self-motivated and highly organized Accounts Payable Supervisor to oversee daily accounts payable operations, ensure accurate and timely invoice processing, maintain strong vendor relationships, and support effective financial controls.

The ideal candidate will have hands-on experience in accounts payable, strong analytical and problem-solving skills, and the ability to coordinate workflows, resolve discrepancies, and improve accounting processes.

Advanced Microsoft Excel proficiency is a MUST.

Key Responsibilities

• Oversee daily accounts payable operations, including invoice processing, coding, approvals, and payment scheduling.
• Review vendor invoices and supporting documentation to ensure accuracy, proper authorization, and compliance with company policies.
• Monitor vendor statements, reconcile accounts, and investigate outstanding balances and discrepancies.
• Coordinate payment runs and ensure payments are processed accurately and on time.
• Manage vendor inquiries and maintain professional relationships with suppliers.
• Monitor outstanding invoices, identify overdue items, and resolve payment discrepancies promptly.
• Perform AP reconciliations and assist with month-end and year-end closing activities.
• Maintain accurate records and ensure proper documentation and internal controls.
• Prepare AP aging reports, payment forecasts, and other financial reports for management.
• Identify opportunities to streamline workflows, improve efficiency, and strengthen internal controls.
• Provide guidance and support to accounting staff and coordinate daily workloads.
• Collaborate with purchasing, receiving, and other departments to resolve invoice and payment issues.

Required Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Proven experience in Accounts Payable, preferably in a senior or supervisory capacity.
• Advanced Microsoft Excel skills are mandatory, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, IF formulas, and large-data analysis.
• Strong understanding of invoice processing, vendor reconciliations, payment controls, and AP aging.
• Experience with accounting software (CDK Lightspeed EVO is a +).
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication skills and the ability to coordinate workflows and support team members.
• High attention to detail, accountability, and the ability to meet deadlines in a fast-paced environment.\
• Proactive, self-motivated, and hands-on professional with a strong team-oriented mindset, excellent initiative, and a willingness to take ownership, step up when needed, and go the extra mile to get the job done.

Preferred Qualifications

• Previous accounting experience.
• Experience with month-end and year-end close processes.
• Experience working with high-volume transactions and multiple vendors.
• Knowledge of internal controls, audit requirements, and accounting best practices.

Pay: $22.00-$26.00 per hour

Expected hours: 80.0 per week

Benefits:

• Company events
• Extended health care

Work Location: In person