Accounts Payable Specialist

Job Overview

We are seeking a proactive and detail-oriented Accounts Payable Specialist with experience supporting restaurant, bar, or hospitality operations. This position will manage vendor invoices, payment processing, and account reconciliations across multiple locations.

The ideal candidate has experience with Restaurant365 (R365), Toast, and similar restaurant accounting systems, along with knowledge of liquor, beer, wine, and food purchases. Experience working with DSS and strong communication skills are strongly preferred.

Duties

• Review, verify, code, and enter vendor invoices in R365 or similar accounting software, ensuring accurate allocation by location, department, and expense category.
• Process invoices for liquor, beer, wine, food, supplies, repairs, and other restaurant operating expenses.
• Match invoices to purchase orders, receiving records, and required approvals before submitting payments.
• Review pricing, quantities, credits, and purchase discrepancies with vendors and restaurant managers.
• Prepare payment batches according to vendor terms, company deadlines, and established approval procedures.
• Reconcile vendor statements, investigate outstanding balances, and follow up on missing invoices, unapplied credits, or duplicate charges.
• Work with R365, Toast, and related systems to review supporting purchasing, inventory, and accounting information.
• Complete assigned DSS tasks and reporting accurately and within established deadlines.
• Maintain organized vendor records, payment documentation, and invoice approval histories.
• Communicate promptly with vendors, restaurant managers, and the finance team regarding payment status, discrepancies, missing documentation, and outstanding approvals.
• Support month-end closing through accounts payable reconciliations, accrual preparation, journal entries, and account analysis.
• Use Excel to track payment activity, analyze expenses, and identify discrepancies.
• Follow internal controls, verify vendor payment changes according to company procedures, and protect confidential financial information.

Qualifications

• Previous accounts payable, accounting, or bookkeeping experience, preferably within a multi-location restaurant, bar, or hospitality business.
• Hands-on experience with Restaurant365 (R365), Toast, or comparable restaurant accounting and point-of-sale systems.
• Experience processing liquor, beer, wine, and food purchase invoices, including reviewing vendor statements and resolving billing discrepancies.
• Understanding of invoice coding, payment processing, vendor reconciliation, debits and credits, and general ledger accounts.
• Proficiency in Microsoft Excel, including formulas, lookup functions, and reconciliation spreadsheets.
• Strong attention to detail and the ability to manage invoices and payment deadlines across multiple locations.
• Ability to work independently, follow through on outstanding items, and resolve issues proactively.
• Working knowledge of accounting principles and internal controls related to accounts payable.
• Ability to handle sensitive financial and vendor information confidentially.

Strongly Preferred Qualifications

• Experience working with DSS, including completing assigned tasks, maintaining accurate records, and meeting reporting deadlines.
• Strong written and verbal communication skills, including timely responses, clear status updates, and effective coordination with vendors, managers, and the finance team.
• Familiarity with restaurant inventory, purchasing workflows, and food and beverage cost reporting.
• Experience with accounts payable automation, electronic invoice processing, and month-end closing.

Pay: $50,000.00 - $58,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person