Accounts Payable Specialist

Discover your 100% YOU with MicroSourcing! Position: Accounts Payable Specialist Work setup: Work from home Why join MicroSourcing? You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role The Accounts Payable Specialist we are seeking must have a solid working knowledge of general accounting principles and be proficient in MS Excel. The applicant should display strong organizational and communication skills and be able to prioritize and meet strict weekly, monthly, and quarterly deadlines.

Responsibilities

• Review, verify, and process a high volume of invoices accurately across multiple brands and in a timely manner in accordance with company policies.
• Enter and match invoices with purchase orders (POs) and receipts into Coupa and NetSuite, ensuring all discrepancies are resolved promptly.
• Prepare weekly, biweekly, or monthly payment runs, including checks, ACH, and wire transfers.
• Ensure payments are made in compliance with vendor terms and company policies.
• Address vendor questions about payments, invoices, and discrepancies promptly and professionally. Regularly reconcile vendor accounts to ensure accuracy, resolve outstanding balances, and address any issues efficiently.
• Facilitate month-end close process by ensuring all AP transactions are recorded accurately.
• Reconcile high volume credit card monthly transactions.
• Handle high volume of emails and inquiries (as the main point of contact for vendors and employees), in a timely manner.
• Collaborate closely with the AP team and other departments to ensure seamless communication, share insights, and resolve issues promptly.
• Foster a positive and supportive work environment by maintaining a team-oriented mindset and contributing to collective goals.
• Knowledge of 1099 reporting and sales tax regulations.
• Assist with projects and ad hoc requests, adapting to shifting priorities when necessary.
• Maintain accurate and organized records of invoices, payments, and correspondence.
• Partner with procurement, finance, and business stakeholders to improve AP processes
• Train or support junior AP staff and serve as a resource for escalated issues
• Proactively identify opportunities to streamline the AP process, improve efficiency, and enhance overall accuracy.

Requirements

• 2+ years of experience in full cycle accounts payable, including high-volume invoice processing
• Excellent problem-solving skills, attention to detail with accuracy and ability to resolve discrepancies efficiently
• Strong understanding of AP workflows, 3-way match, expense coding and internal controls
• Strong experience of AP systems including Coupa preferred
• Strong time management skills with the ability to prioritize tasks effectively under pressure
• Flexibility to adapt to new processes and changing priorities
• Proficiency in accounting systems (e.g. Coupa, NetSuite, Salesforce)
• Strong Excel skills (e.g. vLOOKUPs, Pivot Tables)

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About MicroSourcing With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply