Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, vendor payments, expense reimbursements, and account reconciliations. This position plays a critical role in maintaining strong vendor relationships, ensuring compliance with company policies, and supporting the overall accounting function.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices for payment.

• Ensure invoices are accurately coded to the appropriate general ledger accounts and cost centers.

• Match invoices to purchase orders and receiving documentation when applicable.

• Route invoices for approval and follow up on outstanding approvals.

• Process weekly payment runs, including ACH, wire transfers, and check payments.

• Monitor invoice due dates to ensure timely payment and avoid late fees.

• Respond to vendor inquiries regarding payments and account status.

• Research and resolve invoice discrepancies and payment issues.

• Reconcile vendor statements and investigate outstanding items.

• Maintain accurate vendor records, including W-9 documentation and payment information.

• Assist with vendor setup and onboarding processes.

• Perform account reconciliations and assist with month-end close activities.

• Maintain organized accounts payable records and supporting documentation.

• Prepare reports and schedules as requested by management.

• Assist with annual audits by providing documentation and support.

• Assist with annual 1099 preparation and reporting.

• Support other accounting and finance functions as needed.

• Participate in process improvement initiatives.

• Perform other duties as assigned.

Qualifications

Education:

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

• 2–5 years of accounts payable or general accounting experience preferred.

• Experience in a high-volume, multi-location environment preferred.

• Restaurant, retail, hospitality, or franchise industry experience is a plus.

Knowledge, Skills, and Abilities:

• Knowledge of accounts payable processes and accounting principles.

• Proficiency in Microsoft Excel and Microsoft Office applications.

• Experience with ERP or accounting software systems.

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Ability to prioritize workload and meet deadlines.

• Strong problem-solving and analytical skills.

• Effective written and verbal communication skills.

• Ability to work independently and as part of a team.

Physical Requirements

• Prolonged periods of sitting and working at a computer.

• Ability to occasionally lift up to 15 pounds.

Equal Employment Opportunity

Tasty Restaurant Group is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees.