Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Division: Summit Safety

Department: Finance

Reports To: Accounts Payable/Receivable Manager

Job Summary

Responsible for acting as an accounts payable specialist to assist in all accounting functions to include but not limited to the below payable tasks. This person is a fluid communicator, computer savvy and a fast typist with a keen eye for detail and focuses on accuracy. The ideal candidate has a natural passion for math and problem solving and some accounts payable experience.

Key Responsibilities

Responsibilities:

· Data entry of vendor invoices into accounting software, reviewing invoices for submission into the AP billing systems.

· GL coding for expenses/billing.

· Ensuring compliance by adhering to company policies, accounting principles, and relevant regulations.

· Assisting with audits.

· Research vendor requests for open balances/invoices.

· Pull AP reporting as needed.

· Reconciling corporate credit card purchases/expense reporting.

· Problem solving vendor balance or statement discrepancies.

· AP reporting as needed.

· Review monthly vendor statements and communicate all updates needed for processed payments or billing disputes.

· Manage non-product inventory/drop ship vendor invoices from receipt to payment.

· Ensure proper receipt of vendor product credits against invoices when necessary.

· Send remittance backup to vendors as needed.

· Review and reconcile UPS invoices.

· Pull weekly AP Aging reports as requested.

· Assisting with AR tasks as needed by the department (ie. Remote Check Deposit)

Qualifications & Skills

Required:

· Minimum High school diploma combined with 12 months of accounts payable experience.

· Minimum 12 months experience in an ERP system (e.g., Acumatica, NetSuite, Oracle, or similar platforms.)

· Ability to understand the principles and procedures of bookkeeping and record-keeping.

· Accuracy in accounting.

· Ability to foster and maintain business and vendor relationships.

· Proficiency in computer skills and Microsoft Office to include troubleshooting and use of standard office software.

· Knowledge of business-level English, both verbal and written.

· Ability to foster and maintain business and client relationships.

· Physical ability to access file storage and carry up to 25 pounds.

· Strong organizational skills.

· Strong communication skills.

· Ability to explain and interpret fiscal related policies and general accounting.

· Problem solving and analytic skills.

· Self-motivated with excellent organizational and time management skills.

· Ability to work independently.

Preferred:

· AA Degree in Accounting or Business Certificate.

· 2 years' experience in a cloud-based ERP system.

· Proficiency with accounting software (e.g., Acumatica, NetSuite, Oracle, or similar platforms.)

Work Environment & Physical Requirements

· Primarily office-based with standard business hours.

· Sitting for extended periods and using computer equipment.

· As applicable for remote employees, it is required to maintain a standard office-style working environment, free from distractions or circumstances that could pose a threat to company-provided tools or equipment.

Pay: $22.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Work Location: In person