Accounts Payable Specialist

Long Built Homes is seeking a detail-oriented and organized Accounts Payable Specialist to support our accounting department for a three-month temporary assignment. This position will primarily be responsible for day-to-day accounts payable operations, including invoice entry, payment processing, and matching vendor invoices against established job budgets.

The ideal candidate is dependable, comfortable managing a high volume of invoices and transactions, and able to maintain accurate records while meeting deadlines. Experience with accounts payable, vendor management, and accounting software is preferred.

Primary Responsibilities:

• Invoice Entry & Processing: Receive, review, code, and enter vendor invoices into the accounting system accurately and in a timely manner.
• Payment Processing: Prepare and process vendor payments in accordance with established payment schedules and company procedures.
• Budget Matching & Verification: Match vendor invoices to job budgets and applicable cost codes to verify that expenses are properly allocated and aligned with budgeted amounts.
• Invoice Review: Identify discrepancies, duplicate invoices, missing documentation, and potential coding or billing errors; follow up with the appropriate parties to resolve issues.
• Vendor Records & Communication: Maintain organized vendor records and communicate with vendors regarding invoice status, payment inquiries, and outstanding items.
• Recordkeeping: Maintain accurate electronic and physical filing of invoices, payment records, and supporting documentation.
• Account Reconciliation Support: Assist with reviewing vendor statements, researching outstanding invoices, and resolving discrepancies as needed.
• General Accounting Support: Assist with additional accounts payable and accounting department tasks as needed.

Qualifications:

• Previous accounts payable or related accounting experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Proficiency with Microsoft Excel and general computer applications.
• Comfortable working with accounting systems and detailed financial records.
• Strong communication and problem-solving skills.
• Experience with job costing, construction accounting, or budget-based invoice approval processes is a plus.

Work Environment

This position works closely with the accounting department and other internal team members to ensure vendor invoices are processed accurately, payments are made on time, and job costs are recorded appropriately. This position will be in-office at our New Bedford, MA location with a minimum of 30 hours a week, but willing to be flexible for the right fit including number of and length of days.

Pay: $23.00 - $27.00 per hour

Expected hours: 30.0 – 40.0 per week

Experience:

• bookkeeping: 1 year (Preferred)
• Accounts payable: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person