Accounts Payable Specialist - OpenInvoice

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Job details:

Annual Bonus, 4% 401k match, GREAT Benefits! This Jobot Job is hosted by: Dylan Currier

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Salary: $60,000 - $85,000 per year

A bit about us: Our client is seeking an AP Specialist to join their accounting team and support the accurate and timely processing of accounts payable transactions across the organization. This position will play an important role in maintaining vendor relationships, processing invoices and payments, performing reconciliations, and supporting the month-end close process.

The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced environment. Experience within the oil and gas industry or with energy-related accounting is mandatory.

Why join us? 401(k) with 4% company match

Company-paid medical, dental, and vision benefits

Competitive compensation package

Generous paid time off and company holidays

Opportunities for professional growth and advancement

Company-sponsored life insurance and disability coverage

Collaborative and supportive work environment

Additional employee benefits and wellness programs

Job Details Key Responsibilities

Process vendor invoices, employee expenses, and other accounts payable transactions accurately and timely.

Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.

Perform three-way matching of invoices, purchase orders, and receiving documentation when applicable.

Prepare and process weekly and monthly vendor payments, including ACH, checks, and wires.

Maintain accurate vendor records and assist with vendor setup and updates.

Reconcile vendor statements and research and resolve discrepancies.

Respond to vendor inquiries regarding invoices, payments, account balances, and payment status.

Assist with month-end close activities, including AP accruals and account reconciliations.

Prepare AP reports and assist with analysis of outstanding invoices and payment activity.

Maintain organized documentation and support internal and external audit requests.

Assist with 1099 preparation and other year-end reporting requirements.

Work closely with accounting, operations, and other internal departments to resolve invoice and payment issues.

Identify opportunities to improve AP processes, controls, and efficiency.

Assist with special projects and other accounting duties as needed.

Qualifications

Bachelor’s degree in Accounting, Finance, or a related field preferred.

2+ years of accounts payable or general accounting experience.

Strong understanding of accounts payable processes and basic accounting principles.

Experience with an ERP or accounting system; oil and gas accounting software experience is a plus.

Strong Microsoft Excel skills.

Excellent attention to detail and organizational skills.

Ability to prioritize multiple tasks and meet deadlines.

Strong communication and problem-solving skills.

Ability to work independently while collaborating effectively with the broader accounting team.

Prior experience in the oil and gas or energy industry is preferred but not required.

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