Accounts Payable Specialist | AU Account

WHY JOIN THE A-TEAM?

Come for a career, stay for the fun!

• HMO coverage for you and your family**
• Yearly Kick Off Parties with major giveaways (like the car in 2023)
• Get recognized through our ‘Value Awards’
• Grow your career - yes, we love to promote internally
• Do meaningful work and collaborate with the best
• 900 promotions given each year
• 2,700+ leadership training courses

A Glimpse into Your New Role

As an Accounts Payable Specialist, you will:

• Invoice Processing

  • Accurately and promptly enter, code, and match supplier invoices and contractor claims across the strata and property management portfolios.
  • Obtain relevant approval for invoice processing.
  • Investigate incorrect invoices prior to finalising.
  • Request appropriate payment extensions when required.
  • Read budgets and apply the correct accounting codes.
  • Allocate every payable to the correct entity, Owners Corporation, plan, or property, and to the correct fund (administrative vs. maintenance/sinking), with no cross-fund contamination.
  • Prepare trust disbursements in line with fund segregation rules, checking available OC balances, so onshore staff can release them within delegated authority.
  • Maintain a clear audit trail from invoice to approval to payment, sufficient to satisfy trust account audits and external auditors.
  • Apply correct GST treatment to payables and support BAS/IAS preparation with clean, well-coded data.
  • Flag any item that would breach fund availability, delegation, or trust rules, and escalate to the Team Leader and onshore finance rather than proceed.
  • Manage AP arrears, investigate outstanding invoices, and follow up as required.
  • Communicate with suppliers to resolve invoice issues.
  • Maintain a high level of attention to detail and accuracy.

  2. Reconciliation & Month-End

  • Reconcile the accounts payable subledger to the general ledger.
  • Clear AP clearing and suspense accounts each period.
  • Reconcile supplier statements and resolve variances.
  • Maintain a clean aged payables position.
  • Support year-end close with accurate accruals, cut-off, and payables reporting for management review.

  3. Controls, Supplier Management & Improvement

  • Maintain supplier onboarding and master-data integrity.
  • Carefully verify supplier bank details and ABN.
  • Apply appropriate controls against payment redirection fraud.
  • Follow documented AP procedures consistently.
  • Help keep AP procedures current as processes change.

What You’ll Bring

Required Skills & Competencies:

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 2–4 years of Accounts Payable experience, preferably end-to-end AP
• Knowledge of trust accounting, fund segregation, GST, BAS/IAS, and reconciliations
• Proficiency in Xero and preferably Urbanise, StrataSphere, or PropertyMe
• Intermediate Excel skills
• Experience in property/strata management, real estate, or trust accounting is highly preferred
• Experience with supplier statement reconciliation, AP aging, accruals, and month-end close
• Ability to work with Australian businesses/accounting practices is an advantage

WHAT WE VALUE

We’re proud of our diverse global team, all working in a collaborative environment and happy to share these common values:

·     Curious and Clever: Smart questions spark smart solutions.

·     Entrepreneurial Energy: Think like an owner. Solve like a founder.

·     Fast with Intent: We move fast and deliver real results.

·     Laugh and Learn: We don’t take ourselves too seriously, just our results.

What are you waiting for?

Come for a career, stay for the fun!