Accounts Payable Staff

Key Responsibilities About the job Accounts Payable Staff

• Process and record invoices, utility bills, and other payables in the accounting system with accuracy and timeliness.
• Ensure invoices have complete supporting documents and proper approvals in compliance with company policies.
• Prepare check vouchers, payment runs, and bank transfers according to the approved payment schedule.
• Verify, update, and maintain accurate vendor master records.
• Handle day-to-day financial transactions, including verifying, tracking, scheduling, calculating, posting, and recording accounts payable.
• Perform account reconciliations, including vendor statements, bank -related transactions, and month-end closing activities (accruals, reconciliations, cut-offs).
• Investigate and resolve discrepancies within the accounting system or billing statements received.
• File and maintain organized records of invoices, vouchers, and supporting documents.
• Generate financial statements and reports detailing accounts payable status when required.
• Support responses to supplier inquiries and ensure accurate tracking of payments.
• Ensure compliance with BIR requirements (VAT, EWT) under supervision.
• Perform other tasks or assignments as directed by the Accounts Payable Manager.

Qualifications

• Bachelors degree in Finance, Accountancy, Banking, or a related business/financial course.
• At least 1 to 2 years of relevant work experience in accounts payable or accounting preferred (fresh graduates with strong skills may also be considered).
• Basic knowledge of accounting principles; willingness to be trained on BIR tax rules (VAT, EWT).
• Proficiency in Excel (e.g., SUMIFS, VLOOKUP, Pivot Tables); experience with ERP systems (SAP, Oracle, NetSuite) is a plus.
• Strong attention to detail, organizational, and time management skills.
• Capable of processing, verifying, and reconciling invoices and expenses accurately.
• Strong written, numerical, and computer skills.
• Ability to collaborate effectively with other departments.
• Willing to work onsite (Marikina City), Mondays to Fridays, 9:00 AM to 6:00 PM.