Accounts Payable Staff

About the Role

WPSI is seeking a detail-oriented and results-driven Accounts Payable Staff to join our Accounting team. In this role, you will play a crucial part in maintaining accurate financial records, handling end-to-end vendor payment processing (including marine/vessel operations vendors), and ensuring full compliance with Philippine BIR tax regulations.

If you are a organized accounting professional looking to sharpen your technical expertise in a fast-paced environment, we want to hear from you.

Key Responsibilities

Invoice Processing & Voucher Encoding

• Receive and log incoming bills through the RKDRS Document Routing System (AS004) with assigned control numbers.
• Verify the mathematical accuracy and validity of all received bills and account statements.
• Apply accurate vessel coding and classification for marine/shipping bills.
• Batch and encode payable vouchers into the Accounts Payable System.
• Prepare payment schedules in MS Excel and execute timely disbursements to key entities (e.g., ATI, ICTSI, Manila Bay Harbor Pilots).
• Photocopy and distribute relevant bills to the Accounts Receivable section for inter-departmental alignment.

Vessel Expense Liquidation & Ledger Analysis

• Analyze agency representative accounts and liquidate vessel expenses.
• Encode vessel liquidations accurately into the General Ledger (GL) Accounting System.
• Prepare Adjusting Journal Entries (JV15) as required.
• Act as a reliever for Billing staff upon assignment by the Deputy Accounting Manager.

Tax Compliance & Regulatory Reporting

• Compute, prepare, and file monthly Creditable Income Taxes Withheld using BIR Form 0619-E / 1601-EQ.
• Generate semi-annual Summary Lists of Regular Suppliers (SLSP) / Alphalists subject to expanded withholding tax.
• Prepare the annual Information Return of Creditable Income Taxes Withheld using BIR Form 1604-E.
• File monthly and quarterly Value Added Tax (VAT) declarations using BIR Forms 2550M / 2550Q.
• Issue individual Certificates of Creditable Tax Withheld at Source (BIR Form 2307) to suppliers and payees.

Quality & Record Keeping

• Securely archive physical records, payment tapes, and supporting documentation.
• Adhere strictly to company Quality Management System (QMS) standards and drive continuous process improvements.

Key Performance Deliverables

• Timeliness: On-time processing and release of payments to vendors, port authorities, and partner agencies.
• Accuracy: Error-free encoding of batched payable vouchers and vessel expense liquidations.
• Compliance: Zero-penalty, on-time filing and remitting of BIR tax returns, declarations, and Form 2307 issuances.

Job Qualifications

• Education: Bachelor’s Degree in Accountancy, Financial Management, or any related field.

• Experience: 1–2 years of experience in Accounts Payable, disbursements, or general accounting (Fresh graduates with strong internship background in AP/Tax are welcome to apply).

• Technical Skills:

  • Proficient in standard accounting procedures and general ledger systems.
  • Intermediate to advanced skills in MS Excel (vlookups, pivot tables, payment schedules).
  • Knowledge of Philippine tax regulations (BIR Forms 2307, 1601-EQ, 1604-E, 2550Q, etc.).

• Soft Skills: High attention to detail, strong analytical ability, integrity, and a results-oriented mindset.

Why Join Us?

• Competitive salary package and benefits.
• Hands-on exposure to specialized industry accounting (port/vessel logistics).
• Opportunities for professional growth and skill enlargement within the Finance Department.