Accounts Payable Staff

The Accounts Payable Staff is responsible for processing and managing supplier invoices, payments, account reconciliations, and related financial records. The role ensures accurate and timely processing of accounts payable transactions while maintaining proper documentation and compliance with company accounting procedures.

Duties and Responsibilities

• Receive, verify, and process supplier invoices, credit notes, and supporting documents.
• Match invoices with purchase orders, receiving reports, and other required documentation.
• Post and properly code accounts payable transactions in the accounting system.
• Coordinate with suppliers regarding invoices, payments, discrepancies, and account concerns.
• Prepare monthly supplier statement reconciliations and resolve outstanding balances.
• Prepare payment schedules and supporting documents and ensure timely settlement of obligations.
• Maintain organized records of invoices, payments, reconciliations, and other AP documents.
• Assist with month-end/year-end closing, AP reports, schedules, and audit requirements.
• Monitor accounts payable balances and support cash disbursement and financial reporting requirements.
• Perform other accounting, accounts payable, and administrative duties as assigned.

Qualifications

• Bachelor’s Degree in Accountancy, Management Accounting, Accounting Information Systems, Financial Management, or a related field.
• Preferably 1–2 years of experience in accounts payable, accounting, bookkeeping, finance, or related functions.
• Knowledge of accounts payable processes, invoice processing, reconciliations, and financial reporting.
• Proficient in Microsoft Office, particularly Excel; familiarity with accounting software and ERP systems is an advantage.
• Strong analytical and numerical skills with high attention to detail and accuracy.
• High level of integrity, accountability, and confidentiality.
• Training in Accounts Payable Management, Financial Reporting, Bookkeeping, or ERP Systems is an advantage.