Accounts Payable Staff

JOB SUMMARY & KEY RESPONSIBILITIES

The Accounts Payable Officer is responsible for managing financial transactions related to hotel, airline, documentation, refund processes, and specialized travel accounts (BSP, IATA, and DTP). This role ensures that all payments are processed accurately and on time, maintains strong communication with suppliers, and oversees the monitoring, preparation, and submission of key financial and payables reports to support the company’s financial operations.

1. Payables, Supplier Coordination & Travel Systems

• Communicate and coordinate with hotel, airline, and other suppliers regarding billing and payments.
• Handle specialized accounts and reconciliations for BSP, IATA, and DTP (Direct Ticketing Process) transactions.
• Verify and reconcile invoices with booking records, Statement of Accounts (SA), and Purchase Orders (PO) before payment approval.
• Ensure all payments are processed accurately and made on or before the due date.
• Monitor payment deadlines and proactively address any discrepancies or delays.

2. Refund Management & Client Relations

• Process Refunds efficiently while ensuring compliance with company policies and supplier agreements.
• Generate formal Refund Reports and monitor the release of payments to clients.
• Directly coordinate with clients regarding the status and requirements of their refunds.

3. Accounts Payable Reports Preparation

• AP Aging Reports: Prepare and maintain comprehensive periodic payables reports (Aging of Payables) to track outstanding liabilities.
• Travel & Ticketing Reports: Generate bi-monthly BSP/IATA reconciliation statements and weekly DTP tracking reports.
• Refund Tracking Reports: Maintain updated logs of client refund processing statuses, liabilities, and disbursement schedules.
• Disbursement & Outflow Registers: Prepare daily cash outflow registers, payment voucher summaries, and staff liquidation reports.

4. Additional Accounts Payable Tasks

• Check Preparation: Prepare checks or electronic fund transfers for management approval.
• Document Management: Maintain a systematic filing system for all paid vouchers, invoices, and official receipts for audit readiness.
• Tax Compliance: Assist in the preparation of documents related to expanded withholding taxes for suppliers (if applicable).
• Liquidation: Review and process staff liquidations and petty cash disbursements.

5. Daily Reporting & Financial Tracking

• Submit the Company Out Report and Daily Sales Report Summary of staff on a daily basis.
• Work closely with the accounting team to ensure proper documentation and accurate financial tracking.
• Other tasks related to the Accounting Department.

Job Types: Full-time, Permanent

Pay: From Php20,000.00 per month

Benefits:

• Paid training

Work Location: In person