Accounts Payable Supervisor

Quantum Corporation leads the world in helping users collaboratively solve some of the world's hardest computer challenges. Whether its wrangling Petabytes of data for cutting edge movie production, managing global content production workflows, exploring new sources of energy, or managing oceans of content and blending collaborative high-speed workflows with cutting-edge object storage, Quantum has the tools and technology to help you engineer the solution that works now - and preserves your work for decades to come. You are applying to an exceptional team that contributes to enhancing our position as a proven global expert in data management.

The Accounts Payable Manager plays a critical role in ensuring the accuracy, integrity, and efficiency of the company’s outgoing cash processes. Reporting to the Controller, this role leads the Accounts Payable function, oversees daily operations, and drives process improvements to enhance scalability and internal controls. The ideal candidate combines strong technical accounting expertise with a continuous improvement mindset, enabling the organization to maintain high-quality financial data while optimizing vendor relationships and payment processes.

Key Responsibilities

• Accounts Payable Operations

• Oversee the daily processing of vendor invoices, ensuring all invoices are valid, accurately coded to the appropriate project and general ledger accounts, and routed for proper approval.

• Monitor and follow up on outstanding or unapproved invoices in coordination with internal stakeholders to ensure timely processing.

• Reconciliations and Accuracy

• Ensure monthly reconciliation of vendor statements to recorded invoices, identifying and resolving discrepancies to maintain accurate and complete records.

• Vendor Management

• Support and oversee the vendor onboarding process, including validation of tax documentation and banking information, and ensuring accurate system setup.

• Payments Execution

• Lead the weekly payment cycle, including ACH and check disbursements, ensuring accuracy, timeliness, and compliance with company policies.

• Compliance and Controls

• Maintain adherence to internal controls and company policies, ensuring all AP processes meet audit and compliance standards.

• Reporting and Data Integrity

• Partner with the Controller to ensure the accuracy and timeliness of AP-related reporting, including prompt posting of invoice activity and responsiveness to internal and external inquiries.

• Regulatory Reporting

• Lead the annual 1099 reporting process, ensuring compliance with all applicable regulations and deadlines.

• Cash Management Support

• Collaborate with the Treasurer and Chief Accounting Officer to support cash forecasting and liquidity planning.

• Audit Support

• Serve as the primary AP liaison for external audits, providing timely and accurate documentation and responses.

• Process Improvement & Automation

• Identify opportunities to improve efficiency, strengthen controls, and implement automation within the AP function, partnering cross-functionally to drive improvements.

Key Competencies

• High level of integrity and discretion when handling sensitive financial information
• Strong attention to detail and commitment to data accuracy
• Proactive, solution-oriented mindset with a focus on continuous improvement
• Effective communicator with the ability to collaborate across functions and levels
• Adaptability and willingness to take on new challenges in a dynamic environment

Qualifications & Experience

• 7+ years of experience in accounts payable, treasury, or related outgoing cash cycle functions
• 2+ years of experience managing or leading teams
• Experience with Microsoft Dynamics 365 (D365) and Ramp preferred
• Strong knowledge of accounting principles, internal controls, and AP best practices
• HYBRID - Willing and able to come into our office in Guadalajara, MX at least 3x/week (Tuesday - Thursday 10am - 4pm core hours)