Accounts Payable Supervisor

About the role

The Accounts Payable Supervisor is responsible for overseeing the company's centralized Accounts Payable processes, ensuring the timely and accurate processing of vendor invoices, payments, reconciliations, and month-end requirements. You will lead the AP team and work closely with Procurement, Accounting, Treasury, suppliers, and branch teams to maintain strong financial controls and efficient processes.

Key responsibilities

• Oversee Accounts Payable Processing – Ensure timely and accurate processing of vendor invoices and review supporting documents for completeness before posting
• Manage 3-Way Matching – Validate Purchase Orders, Receiving Reports, and Vendor Invoices, and investigate and resolve discrepancies with Procurement and suppliers
• Monitor AP Aging & Reconciliation – Maintain accurate vendor balances and AP subledger records, monitor AP aging, and perform vendor account reconciliations
• Support Payment Processing – Prepare and review payment schedules and disbursement requests, and coordinate payment runs based on approved payment terms
• Handle Month-End Requirements – Process accruals and cut-off entries, and support month-end closing activities and financial reporting requirements
• Drive Process Improvements – Support ERP enhancements, automation, and digital workflow improvements to strengthen efficiency and compliance
• Ensure Compliance & Internal Controls – Ensure transactions comply with company policies, approval limits, and audit requirements, and maintain proper documentation
• Lead the AP Team – Supervise, coach, and support AP Clerks and Accounting Staff, and set quality standards for timely completion of deliverables

About you

• Bachelor's degree in Accounting, Finance, or a related field
• At least 4–5 years of experience in Accounts Payable, General Accounting, or Finance Operations
• At least 3 years of supervisory or team leadership experience
• Strong hands-on experience in 3-Way Matching, Vendor Reconciliation, AP Aging Analysis, Payment Processing, and Accruals and Month-End Closing
• Experience using NetSuite or other ERP systems for AP processing and reporting
• Advanced Microsoft Excel skills, including reconciliation, aging analysis, and payment scheduling
• Strong understanding of Internal Controls, Audit Requirements, Financial Compliance, and Delegation of Authority
• Detail-oriented with ability to ensure accuracy in invoice processing and reconciliations
• Analytical skills to identify AP risks, aging issues, and discrepancies early
• Comfortable working with ERP systems and process improvements