Accounts Payable Supervisor

Are you an experienced Accounts Payable professional with strong leadership skills and a solid background in invoice processing, vendor reconciliation, and financial controls?

Join our team as an Accounts Payable Supervisor and play a key role in ensuring accurate, efficient, and compliant AP operations across the organization.

THE ROLE

The Accounts Payable Supervisor is responsible for overseeing the company’s centralized Accounts Payable processes, ensuring the timely and accurate processing of vendor invoices, payments, reconciliations, and month-end requirements.

You will lead the AP team and work closely with Procurement, Accounting, Treasury, suppliers, and branch teams to maintain strong financial controls and efficient processes.

WHAT YOU’LL DO

Oversee Accounts Payable Processing

• Ensure timely and accurate processing of vendor invoices.
• Review supporting documents and ensure completeness before posting.

Manage 3-Way Matching

• Validate Purchase Orders, Receiving Reports, and Vendor Invoices.
• Investigate and resolve discrepancies with Procurement and suppliers.

Monitor AP Aging & Reconciliation

• Maintain accurate vendor balances and AP subledger records.
• Monitor AP aging and address overdue or outstanding items.
• Perform vendor account reconciliations and resolve discrepancies.

Support Payment Processing

• Prepare and review payment schedules and disbursement requests.
• Coordinate payment runs based on approved payment terms and company policies.

Handle Month-End Requirements

• Process accruals and cut-off entries.
• Support month-end closing activities and financial reporting requirements.

Drive Process Improvements

• Support ERP enhancements, automation, and digital workflow improvements.
• Help strengthen efficiency and compliance within AP operations.

Ensure Compliance & Internal Controls

• Ensure transactions comply with company policies, approval limits, and audit requirements.
• Maintain proper documentation and support internal and external audits.

Lead the AP Team

• Supervise, coach, and support AP Clerks and Accounting Staff.
• Set quality standards and ensure timely completion of deliverables.

WHAT WE’RE LOOKING FOR

✔ Bachelor’s degree in Accounting, Finance, or a related field

✔ CPA license or Accountancy units are an advantage

✔ At least 4–5 years of experience in:

• Accounts Payable
• General Accounting
• Finance Operations

✔ Experience in distribution, retail, manufacturing, or multi-branch operations is preferred

✔ At least 3 years of supervisory or team leadership experience

✔ Strong hands-on experience in:

• 3-Way Matching (PO–RR–Invoice)
• Vendor Reconciliation
• AP Aging Analysis
• Payment Processing
• Accruals and Month-End Closing

✔ Experience using NetSuite or other ERP systems for AP processing and reporting

✔ Advanced Microsoft Excel skills, including reconciliation, aging analysis, and payment scheduling

✔ Strong understanding of:

• Internal Controls
• Audit Requirements
• Financial Compliance
• Delegation of Authority

WE WANT SOMEONE WHO IS:

Detail-Oriented – Ensures accuracy in invoice processing and reconciliations

Analytical – Can identify AP risks, aging issues, and discrepancies early

Systems-Oriented – Comfortable working with ERP systems and process improvements

A Strong Leader – Able to guide, coach, and manage an AP team effectively

Collaborative – Works well with Procurement, Treasury, Accounting, suppliers, and branch teams

Apply now and take the next step in your Accounting and Finance career!

Pay: Php20,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person