Accounts Payable Supervisor

Role Summary

The Accounts Payable Supervisor is responsible for overseeing the end‑to‑end accounts payable function, ensuring accurate invoice processing, timely vendor payments, and compliance with accounting standards, VAT regulations, and internal controls. The role includes supervising and developing the AP team, managing month‑end accruals and cut‑off procedures, supporting financial close activities, and maintaining strong vendor relationships. The position plays a key role in improving AP efficiency, controls, and reporting.

Key Responsibilities

1. Invoice Processing & Review

• Supervise the receipt, review, and verification of supplier invoices and supporting documents
• Ensure proper three‑way matching between purchase orders, GRNs, and invoices
• Review correct expense coding and VAT treatment before posting
• Monitor invoice processing timelines and resolve bottlenecks
• Review and approve invoice entries in the accounting/ERP system

2. Payment Processing & Control

• Ensure Aging accuracy.
• Reconciliation of advances.
• Oversee preparation of payment runs (cheques, bank transfers, and online payments)
• Ensure payments are executed accurately and within approved credit terms
• Review and approve payment batches prior to submission for final authorization
• Maintain payment calendars and ensure cash flow alignment
• Ensure segregation of duties and adherence to approval workflows

3. Team Management & Supervision

• Supervise, guide, and support the Accounts Payable team
• Allocate tasks, set priorities, and monitor team performance
• Review team output for accuracy, completeness, and compliance
• Provide on‑the‑job training and coaching to improve skills and efficiency
• Conduct performance evaluations and support development plans

4. Vendor Management

• Communication with Vendor
• Oversee vendor master data maintenance and changes
• Handle escalated vendor inquiries and complex discrepancies
• Ensure timely reconciliation of vendor statements
• Maintain strong relationships with key suppliers and resolve disputes efficiently

5. Reconciliations, Accruals & Month‑End Close

• Review and approve AP sub‑ledger to General Ledger reconciliations
• Prepare and review monthly AP aging reports and highlight critical balances
• Ensure timely and accurate monthly accruals for unbilled expenses
• Manage expense cut‑off procedures to ensure accurate period reporting
• Support month‑end and year‑end closing activities with AP schedules and disclosures

6. Compliance, Controls & Audits

• Ensure full compliance with VAT laws, accounting standards, and company policies
• Maintain strong internal controls within the AP process
• Review documentation and support internal and external audits
• Identify control gaps and recommend process improvements

7. Coordination & Cross‑Functional Support

• Coordinate with procurement, warehouse, and operations teams to resolve GRN and PO issues
• Act as the AP point of contact for internal stakeholders
• Support finance management with ad hoc reports, analysis, and projects

Key Performance Indicators (KPIs)

• Accuracy and timeliness of invoice processing and postings
• On‑time vendor payments and compliance with credit terms
• Quality of AP reconciliations and accrual accuracy
• Effectiveness of team management and productivity
• Compliance with VAT regulations and internal controls
• Reduction in vendor disputes, escalations, and process errors

Qualifications & Skills

Education & Experience

• MCom/Bachelor’s degree in Accounting, Finance, or a related field
• 4–7 years of experience in Accounts Payable, including supervisory or team‑lead responsibilities
• Strong knowledge of accounts payable processes, accrual accounting, and reconciliations
• Solid understanding of VAT and invoice compliance requirements
• Proficient in MS Excel and financial reporting tools

Leadership & Soft Skills

• Proven team leadership and people management skills
• Ability to work under pressure.
• Strong analytical and problem‑solving abilities
• High attention to detail and strong organizational skills
• Ability to meet deadlines in a fast‑paced environment
• Effective communication and stakeholder management skills

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED6,500.00 per month

Work Location: In person