Accounts Payable - Vendor Queries

The responsibilities are broken down into various AP sub-processes. An FTE would be responsible for either one of the mentioned AP sub-process or a mix of these sub-process basis the relevant team requirements and volumes handled by these teams.

AP Invoice Processing

• Processing of Supplier invoices Credit notes - Both PO and Non-PO Invoices ( Purchase Order and Non-Purchase Order )
• Analyze Supplier invoices by expense type and book to appropriate General Ledger Account (coding invoices)
• Obtain invoice authorization as per defined process procedures
• Account for the correct treatment of VAT on expense invoices
• Reconcile supplier accounts and resolve differences
• Perform payment runs
• Liaise with onshore teams to resolve outstanding issues on invoices
• Assist in publish of daily dashboard on Backlog, Productivity and TAT

AP Vendor Service

• Deal with supplier account queries via email, telephone and resolve queries promptly
• Resolve significant issues (e.g. Delivery stoppage, final demand letters etc.) promptly
• Liaise with upstream Invoice Processing team, Onshore team for approvals and / or with Buyers for dispute resolution
• Send out remittance advices (Payment advise)

AP Vendor Master

• Set-up and maintain supplier accounts - Create new vendors and make changes/updates to existing vendors in accordance with the company policy
• Handle queries relating to VMD

General

• Adhere to the SOP / Checklist
• SOP update and validation
• Deliver Timely and Error free processing as per Process SLA
• Abiding by all the policy rules and regulations of the process
• Real time communication of all issues relating to process and raising of timely red flags
• Working in an office environment with tight deadlines and targets
• Working along with Quality team to perform accuracy audits bridge knowledge related issues

System / Technical skill

SAP, MS-Office, Outlook and good communication skill.

Job Family

Finance Control

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.