Accounts Payable/Accounts Receivable analyst

Position: Accounts Payable-Receivable Analyst

Location: Chicago

Job Overview

Preferred Experience

• Experience in a SaaS or technology company. Familiarity with Salesforce for contract information and NetSuite for invoice details!

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2 to 4 years of experience in accounts payable, accounts receivable, or general accounting.
• For Illinois-based roles, the budgeted annual salary range is $65K-75K. Compensation for this role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience, and may fall outside of the range shown. The firm offers a competitive total rewards package, which includes the Benefits and Perks set forth above.

We are seeking a detail-oriented and organized Accounts Payable/Receivable Analyst to join our Finance team. This mid-level role supports both the accounts payable and accounts receivable functions end to end, ensuring accurate and timely processing of invoices, payments, and collections in compliance with company policies.

From your seat in our beautiful new office in downtown Chicago, you will have access to many teammates to help respond to clients in a timely manner. Our office is in the heart of the loop with very convenient access to all major public transportation lines. This is a hybrid role (4 days in office, and 1 day work from home).

Responsibilities & Duties

• Process vendor invoices, including verification, coding, and routing for approval, ensuring timely and accurate payment.
• Process employee expense reimbursements in compliance with company policies.
• Reconcile the accounts payable sub-ledger to the general ledger on a regular basis.
• Respond to vendor inquiries and resolve invoice and payment discrepancies promptly.
• Monitor and analyze accounts receivable aging reports to identify overdue accounts and prioritize collections efforts.
• Communicate effectively with customers and internal teams to resolve billing discrepancies, invoices, payments, and account balances.
• Prepare and maintain detailed records of customer interactions, resolution actions, and follow-up activities.
• Review AP aging reports to support timely payments and avoid late fees.
• Collaborate with procurement and other departments to ensure proper documentation and approvals for purchases.
• Assist in month-end and year-end close processes, including accruals and reporting.
• Support internal and external audits as required.
• Perform other related duties as assigned by management.
• Perform other duties and responsibilities as assigned to support team, department, and organizational goals.

Characteristics

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Detail-oriented with a commitment to accuracy and high standards.
• Excellent written and verbal communication skills.
• Ability to work with all levels of management.
• Unselfish team player.
• Proficient in MS Excel, Word, Outlook, and financial ERP systems such as NetSuite.
• Ability to quickly adopt new systems such as vendor portals and vendor management systems.

Benefits and Perks include but are not limited to:

• 401k match program
• Comprehensive health benefits (Medical, Dental, Vision, and HSA/FSA)
• Group Term Life Insurance and Voluntary Life Insurance option
• Paid holidays
• Paid vacation, sick, and personal days
• FSA dependent care benefit
• Childbirth recovery and bonding leave policies
• Short and long-term disability benefits
• Access to onsite gym and recreational area at our Chicago office
• Friendly, collaborative, in-office work environment with ample opportunity for professional development.

This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.