Accounts Payable/Accounts Receivable Coordinator

Job Title: Accounts Payable/Accounts Receivable Coordinator

Reports to: Accounting Specialist

Position: Full Time, 37.5 hours per week

Location: Administrative Offices, Warren, Ohio

General Summary

The Accounts Payable/Accounts Receivable Coordinator supports the organization's financial operations by executing accurate, timely, and controlled accounts payable and accounts receivable activities. This role ensures vendor invoices, customer billings, payments, and reconciliations are processed correctly, recorded accurately, and aligned with internal controls and cash flow needs.

Specific Responsibilities:

Accounts Payable

· Ensure all vendor payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements

· Review, verify, and process vendor invoices for accuracy and proper authorization.

· Match invoices to purchase orders, contracts, and receiving documentation

· Route invoices for approval and resolve discrepancies

· Enter invoice data into the accounting system for payment processing

· Monitor payment schedules to ensure timely disbursements and avoid late fees

· Resolve vendor issues, discrepancies, or disputes effectively and professionally

· Identify opportunities for process automation and efficiency improvements within the AP workflow.

· Other duties as assigned

Accounts Receivable

· Prepare and issue accurate invoices in a timely manner

· Verify billing details, including prices, terms and account information.

· Manage recurring billing schedules and update customer records as needed

· Apply customer payments and monitor AR aging

· Communicate with customers regarding billing and payment status

· Reconcile AR sub ledgers to the general ledger

· Record and apply customer payments, including checks, ACH and wire transfers

· Monitor and reconcile daily payment batches with accounting records

· Address and resolve payment discrepancies with customers

· Assist with month-end close and aging reports

· Identify opportunities for process automation and efficiency improvements within the AR workflow.

· Other duties as assigned

Qualifications:

· 2–5 years of hands-on AP/AR experience

· Associate degree in accounting or related field preferred

· Strong working knowledge of accounting software and financial management tools

· Proficient in Microsoft 365 applications

· Strong attention to detail and accuracy

· Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

Pay: $21.00 - $23.00 per hour

Work Location: In person