Accounts Payable/Finance Secretary

Interested candidates should submit a completed application at:
https://www.applitrack.com/easthaddam/onlineapp/\_application.aspx?posJobCodes=1674&posFirstChoice=Secretarial/Clerical&posSpecialty=Accounts%20Payable

Job Summary

Title: Finance Office Secretary & Account Payable

Reports to: Business Manager

Primary Functions: The primary function of this position is to work collaboratively to support the district-wide purchasing needs, as well as support the finance/business office with daily operations.

We are seeking a dynamic and detail-oriented Accounts Payable/Finance Secretary to join our finance team. In this vital role, you will manage the company's accounts payable processes, ensure accurate financial record-keeping, and support overall financial operations. Your expertise will help maintain compliance with financial regulations and internal controls, contributing to the smooth and efficient functioning of our finance department. This position offers an exciting opportunity for a motivated professional to develop their skills within a fast-paced, collaborative environment.

Education:

• Associate Degree or higher with accounting concentration

Experience:

• Previous Accounting/Bookkeeping
• Secretarial and office management experience preferred

Skills, Knowledge, Abilities:

• Strong accounting or bookkeeping skills
• Strong organization skills
• Strong communication skills
• Strong technology skills
• Ability to complete assigned work within a specified period of time
• Ability to perform duties with little or no supervision

Essential Performance Responsibilities:

• Assists in purchasing and accounts payable preparation and other accounting data entry
• Processes requisitions and purchase orders
• Maintains and updates fixed assets database
• Coordinates Workers’ Compensation Documentation
• Maintains vendor file
• Completes State Reporting as needed
• Processes Free/Reduced Applications
• Orders office supplies
• Secretarial support for Business Manager
• Performs a variety of general clerical duties
• Assists the Superintendent’s Secretary and the Financial Assistant as needed
• Takes initiative to seek out opportunities to grow professionally Maintains professional demeanor and appearance
• Maintains confidentiality at all times
• Maintains an acceptable attendance record

Additional Duties:

• Assumes other responsibilities as specified by the Business Manager and Superintendent of Schools

Terms of Employment and Work Schedule:

• Consistent with terms and conditions set forth in the UPSEU Agreement

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Join us to be part of a dedicated team that values precision, transparency, and continuous improvement! This role is perfect for someone eager to grow their career in finance while making a tangible impact on our organization’s success through diligent financial management.

Pay: $28.28 - $29.00 per hour

Benefits:

• Health insurance
• Paid sick time

Work Location: In person