Accounts Payable/General Ledger Analyst

Job Summary
Responsible for assisting with the coordination of day-to-day operations of all financial aspects of the organization to include accounts payable processing, accounts payable statement reconciliations, general ledger account reconciliations, accounting, reporting, billing, and internal controls by performing the following duties:

This position requires advanced EXCEL skills.

1. Utilize automated accounting system (ABILA) to ensure the timely and accurate processing of all vendor invoices, including employee expense reimbursements.

2. Review and validate accounts payable invoices for accuracy and apply accurate general ledger coding related to general ledger account, grant funding source, department, and location.

3. Reconcile invoices with packing lists or other applicable support as required by policy. Verify invoice approval includes appropriate authority.

4. Investigate and resolve discrepancies related to purchases, invoices, or payments; ensure timely and accurate application of applicable credit memos.

5. Maintain accounts payable ledger by verifying and posting accounts payable transactions in general ledger system.

6. Verify vendor accounts by reconciling statements, invoices, and related transactions in a timely and accurate manner.

7. Schedule, process, and distribute all accounts payable payments.

8. Maintain electronic vendor records in general ledger system (including W-9 requests from vendors) as well as vendor invoice filing system that is organized and in compliance with company record retention requirements.

9. Annual review of vendor activity for accurate preparation and submission of required 1099’s by January 31.

10. Maintain historical records by scanning and/or filing documents as necessary

11. Provide support and assist in other accounting functions such as general ledger transaction preparation, general ledger account reconciliation, annual inventory, and assistance in preparing information for annual audit.

12. Work on complex and time sensitive projects. Protect the organization’s value by keeping information confidential. Become proficient and efficient with the company’s accounting software.

13. Perform other duties as assigned or requested

Requirements

Education and/or Experience - Bachelor degree or equivalent experience in Accounting.

Computer Skills - of Microsoft Office and Excel. Ability to type at least 55 words per minute. Exposure to various software programs. Ability to learn and utilize Abila, Paycom, eClinical and other software programs as needed.

Certificates, Licenses, Registrations - Maintain a valid state driver’s license and liability insurance as required by law.

Preferred Skills - Must be able to communicate clearly and persuasively to discuss issues with all levels of staff. Problem-solving skills for recognize shortcomings and carry out solutions and time-management skills to meet goals are also important to this position.

Language Skills - Ability to communicate the English language in oral and written form. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar required.

Mathematical Skills - Skilled in adding, subtracting, multiplying and dividing whole numbers, fractions, and decimals with or without a calculator. Ability to calculate percentages, averages, ratios, and rates. Knowledge of descriptive statistics such as measures of central tendency and measures of dispersion.

Reasoning Ability - Ability to define problems, establish facts, and draw valid conclusions from a variety of complex data. Ability to interpret conclusions in a manner that is understandable to the general public.

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• What is your level of experience with EXCEL?

Work Location: In person