Accounts Payable/Office Assistant

Junior Coal Contracting, Inc. is seeking an organized and detail-oriented Accounts Payable/Office Assistant to join our team. The position will be responsible for supporting the weekly/monthly billing cycle, managing vendor accounts, reconciling, and assisting with other office responsibilities.

Job Summary

The Accounts Payable/Office Assistant is responsible for reviewing, processing, and paying vendor invoices while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities. Performs day-to-day functions using established systems and procedures and provide assistance to the administrative team.

Key Responsibilities

• Review and process vendor invoices accurately and timely using financial QuickBooks software
• Perform 3-way matching (purchase order, receipt, and invoice) when applicable
• Investigate and resolve invoice discrepancies and payment issues
• Manage vendor accounts and respond to vendor inquiries
• Prepare and process payments
• Reconcile vendor statements and accounts payable balances
• Maintain accurate AP records and documentation for audits
• Assist with month-end and year-end closing activities related to AP
• Analyze accounts payable data and prepare reports for management
• Perform additional duties as required by the finance team
• Perform monthly expense report reconciliations and support month-end close processes
• Perform comprehensive bookkeeping duties including data entry
• Provide administrative support including date entry, filing, and answering phones
• Other duties as assigned

Required Qualifications

• Experience in accounts payable or finance
• Strong understanding of accounting principles
• Experience with QuickBooks
• Experience working with Microsoft Word, Outlook and Excel
• Strong analytical and problem-solving skills
• High attention to detail and accuracy

Preferred Skills

• Ability to manage high-volume invoice processing
• Strong communication and vendor management skills

Key Competencies

• Financial analysis
• Data accuracy
• Time management and deadline adherence
• Process improvement mindset
• Motivated with a strong desire to learn
• Collaboration with vendors and administrative team

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Retirement plan

Work Location: In person