Accounts Payable/Receivable Clerk

We are seeking an experienced AP/AR Clerk with strong, hands-on QuickBooks Online experience to support our day-to-day accounting and administrative operations. The ideal candidate will have a strong understanding of Accounts Payable and Accounts Receivable, excellent attention to detail, and the ability to manage multiple accounting-related responsibilities independently.

Key Responsibilities

• Manage daily Accounts Payable and Accounts Receivable activities.
• Prepare, enter, and process customer invoices accurately and in a timely manner.
• Enter and process vendor bills, ensuring proper coding and documentation.
• Create, process, and maintain Purchase Orders (POs) and match POs with invoices and receiving documentation.
• Apply customer payments and maintain accurate customer account balances.
• Follow up on outstanding receivables and assist with customer account inquiries.
• Process vendor payments and assist with maintaining accurate vendor records.
• Review, organize, and enter credit card receipts and expenses, ensuring transactions are properly documented and categorized.
• Reconcile credit card accounts and investigate discrepancies.
• Perform routine bank, credit card, customer, and vendor reconciliations.
• Assist with inventory tracking and reconciliation, including receiving, inventory adjustments, and investigating discrepancies between physical inventory and accounting records.
• Work closely with management to ensure purchase orders, invoices, receipts, and inventory records are accurate and properly documented.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with month-end closing activities and provide accounting information and reports as needed.
• Identify discrepancies or missing documentation and follow up with the appropriate departments or vendors.
• Perform general accounting and administrative duties as assigned.

Required Qualifications

• 3+ years of recent, hands-on experience using QuickBooks Online in an accounting, bookkeeping, or similar role.
• Strong practical experience with both Accounts Payable and Accounts Receivable.
• Experience preparing and processing customer invoices.
• Experience working with Purchase Orders, vendor invoices, and receipts.
• Experience processing and reconciling business credit card transactions and receipts.
• Experience with inventory tracking, reconciliation, or inventory-related accounting.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and communication skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Proficiency with Microsoft Excel and other standard office applications.
• High level of discretion when handling financial and confidential information.

Preferred Qualifications

• Experience working in a small or mid-sized business where the accounting clerk is responsible for multiple areas of the accounting process.
• Experience working directly with purchasing and inventory teams.
• Experience assisting with month-end close and financial reconciliations.
• Bookkeeping or accounting coursework, certification, or relevant degree.

Pay: $25.00 - $30.00 per hour

Work Location: In person