Accounts Payables

We are seeking a detail-oriented Accounts Payable Accountant with hands-on knowledge of SUN Systems (SunSystems) and experience in the hotel and real estate sectors. The successful candidate will ensure accurate invoice processing, timely supplier payments, and compliance with financial policies.

Duties & Responsibilities

• Review, verify, and record supplier invoices in SunSystems, ensuring accurate account coding and cost allocation.
• Match invoices with purchase orders, goods received notes, or service confirmations and obtain required approvals.
• Process hotel operating expenses and property-related invoices, including utilities, maintenance, service contracts, and capital expenditure.
• Allocate expenses to the correct hotel, property, department, project, or legal entity.
• Prepare payment runs according to agreed credit terms, approval limits, and cash flow requirements.
• Reconcile supplier statements, investigate discrepancies, and resolve outstanding balances.
• Maintain accurate supplier records and verify bank detail changes through approved controls.
• Monitor accounts payable ageing and follow up on overdue invoices, missing documentation, and disputed charges.
• Track supplier advances and prepayments, ensuring timely settlement and reconciliation.
• Support month-end closing through accounts payable reconciliations, expense accruals, and reporting.
• Apply relevant tax requirements, including VAT where applicable, and maintain compliant supporting documentation.
• Coordinate with Purchasing, Receiving, hotel operations, property management, and suppliers to resolve invoice and payment queries.
• Maintain organized financial records and provide documentation for internal and external audits.
• Follow internal controls to prevent duplicate payments, unauthorized transactions, and payment errors.

Requirements

• Previous accounts payable experience in the hotel and real estate sectors.
• Working knowledge of SunSystems and strong Microsoft Excel skills.
• Understanding of invoice processing, supplier reconciliations, payment controls, and month-end procedures.
• Strong attention to detail, organizational skills, and ability to meet deadlines.

Work Location: In person