Accounts Payable/Unit Clerk

Duties and Responsibilities:

Job Title: Accounts Payable (AP) & Unit Clerk

Location: Dumont Center for Rehab

Department: Administration / Nursing

Reports To: Administrator / Director of Nursing

Position Summary

The Accounts Payable (AP) & Unit Clerk is responsible for supporting both the financial operations and daily administrative functions of the nursing unit. This dual-role position ensures timely processing of invoices, accurate record-keeping, and efficient coordination of clerical duties to support nursing staff and resident care.

Key Responsibilities

Accounts Payable Duties

• Process and verify invoices for accuracy, proper authorization, and compliance with facility policies
• Enter invoices into accounting system and ensure timely payment
• Reconcile vendor statements and resolve discrepancies
• Maintain organized financial records and filing systems
• Communicate with vendors regarding billing inquiries
• Assist with month-end closing and reporting tasks
• Track expenses and support budget monitoring

Unit Clerk Duties

• Provide clerical support to nursing staff and unit operations
• Maintain resident records, charts, and documentation in compliance with regulations
• Answer phones, direct calls, and greet visitors in a professional manner
• Coordinate communication between departments, staff, residents, and families
• Schedule appointments, tests, and transportation for residents
• Assist with admissions, transfers, and discharges documentation

Qualifications

• High school diploma or equivalent required; associate degree preferred
• Prior experience in accounts payable, healthcare administration, or clerical support preferred
• Knowledge of basic accounting principles and office procedures
• Familiarity with electronic health records (EHR) and accounting software is a plus
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with confidentiality (HIPAA compliance)

Work Environment

• Fast-paced nursing home or long-term care setting
• Frequent interaction with staff, residents, and families
• Combination of desk work and on-unit administrative support

Physical Requirements

• Ability to sit, stand, and walk for extended periods
• Great computer skills

Schedule

• Full-time