Accounts Receivable Accountant

Job Summary

The Accounts Receivable Executive is responsible for managing the company's receivables by ensuring timely invoices, accurate recording of customer transactions, effective collection of outstanding payments, and maintaining healthy customer accounts. In the car rental industry, the role involves managing receivables related to daily, weekly, monthly, and long-term vehicle rentals, corporate accounts, insurance claims, traffic fines, Salik charges, damage recoveries, security deposits, and other customer-related billings.

Key Responsibilities

Accounts Receivable Management

• Prepare and issue customer invoices accurately and within agreed timelines.
• Record all customer receipts and allocate payments correctly against outstanding invoices.
• Monitor customer accounts to ensure timely collections.
• Follow up on overdue accounts through calls, emails, and formal reminders.
• Maintain accurate customer ledgers and account balances.
• Reconcile customer accounts and resolve billing discrepancies promptly.
• Process credit notes, debit notes, refunds, and adjustments with proper approvals.

Rental Billing & Customer Accounts

• Generate invoices for retail and corporate rental customers.
• Verify rental agreements, rates, extensions, and additional charges before billing.
• Bill customers for:
• Vehicle rental charges
• Security deposit adjustments
• Salik charges
• Traffic fines
• Fuel charges
• Vehicle damage recoveries
• Insurance excess charges
• Additional driver fees
• Delivery and collection charges
• Other applicable rental-related services
• Coordinate with Operations, Fleet, and Customer Service teams to ensure billing accuracy.

Collections

• Prepare ageing reports and monitor overdue balances.
• Follow up with customers to ensure prompt payment within agreed credit terms.
• Escalate overdue accounts to management when necessary.
• Maintain records of collection activities and customer communications.
• Support legal or recovery processes for long-outstanding accounts when required.

Financial Controls

• Reconcile customer accounts regularly.
• Assist with month-end and year-end closing activities.
• Ensure all receivable transactions are accurately recorded in the accounting system.
• Maintain complete supporting documentation for all receivable transactions.
• Ensure compliance with company financial policies and approval procedures.

Reporting

• Prepare weekly and monthly Accounts Receivable reports.
• Generate ageing analysis and collection performance reports.
• Provide cash collection forecasts to management.
• Assist management with receivable analysis and outstanding account reviews.

Compliance

• Ensure invoicing complies with VAT regulations and applicable financial reporting standards.
• Maintain confidentiality of financial and customer information.
• Adhere to company policies, accounting standards, and internal controls.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person