Accounts Receivable Administrator

About Us

AXIS Services Group founded in 1994 in NSW by Clem Morfuni, and joined by George Spyropoulos in 1996, Axis Services Group has grown into a global network operating across Australia, New Zealand, Thailand, and the USA. With over 700 employees worldwide, Axis delivers high-quality construction and maintenance services including hydraulic, mechanical, fire pipe systems, water features, and irrigation projects.

Axis is committed to long-term client relationships, continuous innovation, and expanding services to meet client needs. The company culture emphasises integrity, safety, people development, and operational excellence. Through its Personal Development Program and apprenticeship initiatives, Axis ensures its workforce is skilled, motivated, and future ready.

Safety is a top priority, supported by dedicated Group Safety Managers and comprehensive OH&S planning. Quality assurance is embedded in every project through tailored Quality Plans and ongoing process improvements.

Axis partners with clients throughout the full project lifecycle, from design and budgeting to construction and maintenance, delivering projects on time, within budget, and to the highest standards.

About the Role

The Accounts Receivable Administrator plays a key role in managing end-to-end invoicing process, with preparation of claims to our customers, ensuring accuracy, compliance with approved agreements.

You will analyse and reconcile billing and revenue data (preparing claims & then reconciling the claim against claim responses from the clients), helping to maintain revenue integrity and support timely cash collection across the organisation. This role offers strong exposure to operational and finance stakeholders and provides the opportunity to influence improvements in reporting, systems, processes, and internal controls.

This position suits a detail-focused administration professional who can work independently while collaborating effectively with operations and finance teams

Essential Duties and Responsibilities

• **Accounts Receivable & Billing -**Manage end-to-end billing, ensuring invoices align with agreements, quotes, purchase orders, and tax requirements. Handle billing variations, disputes, adjustments, and timely invoice issuance.
• Reconciliation of Billed Invoicing - Reconcile invoices against quotes, purchase orders, and actual costs. Identify and resolve variances, prepare supporting analysis, and collaborate with Operations to ensure accurate billing.
• Collections & Debtor Management - Monitor aged receivables, follow up on outstanding balances, prepare debtor reports, and address recurring billing issues to improve cash collection.
• Reporting, Reconciliations & Controls - Deliver AR performance reporting, reconcile sub-ledger to general ledger, ensure accurate cash allocation, support month-end close, and implement control improvements.
• Stakeholder Management - Build strong relationships with internal teams and customers, respond to queries, manage escalations, and ensure professional, resolution-focused communication.

What You'll Bring to the Role

• Minimum 5 years’ senior AR/Billing experience with hands-on invoice production and team leadership.
• Strong knowledge of billing controls, debtor management, dispute resolution, and interpreting agreements, quotes, and schedules.
• High attention to detail with strong reconciliation skills and exposure to Accounts Payable.
• Proficient in Excel ERP/finance systems.
• Ability to work remotely.
• Experience in construction-based industries with complex billing is desirable.