Accounts Receivable Administrator

Overview of role

Location: Liverpool, Merseyside

Salary: up to £25,000pa.
Full time, Hybrid - working in the 2 days a week office

Fixed Term for 12 Months

We’re looking for an organised and detail-focused Accounts Receivable Administrator to join our finance team.

In this role, you’ll support the day-to-day running of the accounts receivable function, helping to ensure payments are processed accurately, remittances are managed effectively, and invoices are issued on time. Working closely with the Accounts Receivable Team Leader and wider team, you’ll play an important part in maintaining an efficient and reliable service.

✨ Why Join Us?

We believe in rewarding our employees and providing a supportive work environment. Here’s what you’ll get:

✅ Competitive Benefits Package including:

Competitive Salary
Generous Leave – 25 days holiday + bank holidays
Free Onsite Parking
Employee Assistance Programme
Healthcare Scheme
Pension Scheme
Onsite Shop
Eyecare Vouchers
Employee Referral Scheme
Grocery and holiday Discounts

Key Accountabilities

As an Accounts Receivable Administrator, your key responsibilities will include:

✔️ Monitor inbox for debit notes received and ensure all items are actioned promptly.

✔️ Download, sort, save and file incoming debit notes and supporting documents in the appropriate folders.

✔️ Upgrade internal logs to maintain accurate records of all debit notes and credit activity.

✔️ Oversee the start-to-end process of quantity queries, ensuring correct investigation, follow-up and closure.

✔️ Match credits raised against debit notes to ensure alignment and resolve discrepancies.

✔️ Update Keys on the Debt spreadsheet to reflect the latest actions, status changes and outcomes.

✔️ Search for supporting evidence/back up documentation required to validate claims and queries.

✔️ Complete and maintain the returns tracker, ensuring all data is accurate and fully auditable.

✔️ Correspond with customers regarding repayments, providing updates, clarifications and request follow ups where needed.

✔️ Raise credit notes in line with approvals, documentation and company policy.

The Right Person

We’re looking for someone who is proactive, dependable, and able to manage a varied workload with accuracy and attention to detail. Although full training will be provided, the ideal candidate will have:

Essential

✔️ Strong organisational and administrative skills.

✔️ High attention to detail and accuracy.

✔️ Ability to manage multiple tasks and deadlines.

✔️ Good communication skills for internal and external correspondence.

✔️ Proficient in Microsoft Excel and document management systems.

Desirable

✔️ Experience in Accounts Receivable, Finance, Returns, or RMA processes.

✔️ Knowledge of credit/debit processes and financial documentation.

✔️ Familiarity with ERP systems (SAP, Oracle, MS Dynamics, etc.).

This is a great opportunity for someone looking to build on their experience in a supportive and fast-paced environment.