Accounts Receivable Administrator

Company Information and Introduction:

Conaty Food and Catering Supplies is one of Ireland's leading catering suppliers to the hospitality industry. Established in 1970, we supply more than 18,000 foods, catering and equipment products to a customer base of over 2,000 hotels, restaurants, bars, cafés and catering businesses nationwide

The Role

As an Accounts Receivable Administrator, you will be responsible for managing customer receipts, maintaining accurate debtor accounts, processing credit notes, and supporting credit control activities. You will work closely with customers and internal teams to ensure payments are allocated correctly, accounts are kept up to date, and customer queries are resolved efficiently.

Key Responsibilities and Duties:

Accounts Receivable & Ledger Management

• Process customer receipts, including cash and electronic funds transfers (EFT), and allocate payments accurately to the debtors ledger.
• Receive and lodge cheques to the bank, ensuring all transactions are recorded accurately in the general ledger and debtors ledger.
• Monitor and manage unapplied cash, ensuring payments are allocated promptly.
• Reconcile debtor accounts and match receipts to outstanding balances to maintain accurate and up-to-date records.
• Process and issue credit notes, ensuring reasons are fully documented and transactions are coded correctly to the debtors and general ledger.
• Request payment remittances from customers and prepare and dispatch customer statements.

Credit Control & Customer Support

• Carry out credit control activities, including managing customer call lists and following up on outstanding payments.
• Respond to customer queries and requests promptly and professionally to maintain high levels of customer satisfaction.
• Liaise with customers to obtain remittance information and resolve payment discrepancies.
• Monitor outstanding balances and assist in ensuring payments are received and allocated within required deadlines.

Internal Team Coordination

• Work closely with the Finance Team to ensure accurate financial records and efficient accounts receivable processes.
• Develop and maintain strong working relationships with the Sales Team to resolve account queries and payment issues.
• Communicate effectively with customers and internal departments to ensure queries are handled efficiently.
• Support the smooth day-to-day running of the accounts receivable function.

Key Skills and Competencies:

• Minimum of two years’ experience in accounts receivable and credit control.
• Excellent attention to detail, with a high level of accuracy and precision when processing financial transactions.
• Strong organisational and time management skills, with the ability to prioritise and manage multiple tasks.
• Ability to work effectively under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills, with a professional telephone manner.
• Strong problem-solving skills and the ability to resolve queries and discrepancies proactively.
• A strong commitment to maintaining accurate financial records and providing excellent customer service.

Benefits

• Bike to Work Scheme
• Employee Discount
• Car Parking
• Career Progression