Accounts Receivable Analyst

Summary:

The Accounts Receivable Analyst reports to the WED/CE Records Manager and is responsible for all accounts receivable records, including various tasks that have to do with invoicing, research, collections and adjusting vendor and occasionally student accounts as appropriate. This position works closely with third party vendors, the Financial Aid Office, and the Foundation for the College.

Working Hours:

Working hours for this position consist of a 7.5 hour period (between the hours of 7:30am and 7:30pm) exclusive of a ½ or 1 hour lunch. These hours to be agreed upon between the supervisor and employee at the onset of employment. Position normally requires working Monday through Friday but may require working occasional weekend hours based on the needs of the department. Will require working one evening per week.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

Required:

1. Education and experience (either a or b is required)

a. High school diploma or equivalent with one or two years’ work experience in collections/accounts receivable or the Cashier area at RACC required. OR b. Associates Degree in Accounting or Business w/financial accounting courses required.

2. Knowledge of computerized accounting systems.

3. Experience with spreadsheet and word processing software.

4. Demonstrated analytical and problem solving abilities.

Preferred:

1. Community College Experience

2. Bi-lingual English/Spanish

Essential Duties and Responsibilities:

1. Maintain all accounts receivable records, including, but not limited to:

a. Review accounts with credit balances to determine accuracy of refunds.

b. Prepare and send out invoices and credit memos on behalf of all areas of the College, and adjust student accounts, when relevant.

c. Work closely with the Financial Aid Office to apply awards, make adjustments to awards and process refund checks to students.

d. Work closely with the Foundation for Reading Area Community College and other third parties to apply and monitor scholarships and funded payments, and maintain related student records.

e. Bill and maintain sponsorship student billings.

f. Research account discrepancies.

g. Prepare all related entries to be posted to the accounts, as necessary.

2. Undertake periodic assignments, such as analysis and adjustment of drop/add activity each term.

3. Prepare and analyze statements and aging reports. Identify and research delinquent accounts.

4. Assist with the registration of Community Education sponsored students during peak periods.

5. Provide routine direction of part-time (15 hpw) and student work/study program clerical workers assigned to the Accounts Receivable department.

6. In the absence of the Cashier, and at peak periods, receive payments over the counter. Preparation and verification of daily deposit may be required in the absence of the Cashier.

7. Provide office coverage as required.

8. Perform office functions necessary for the performance of the responsibilities of the job, such as copying, record keeping, interaction with students and vendors, etc.

9. Insure all security procedures (including safe locking procedures) are consistently applied in accordance with institutional standards and practices.

10. Perform other job-related duties as assigned.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

FOR ANNUAL SECURITY AND CRIME STATISTICS REPORTS:

https://www.racc.edu/about-racc/clery

About Reading Area Community College

Reading Area Community College (RACC) is an accredited, comprehensive, open-enrollment education institution that provides the following: Associate degree, Certificate and Diploma Programs; career-focused training; transitional coursework; skills training for business and industry; personal enrichment programs and public service activities. Sponsored by Berks County, the College provides affordable access to meet identified community educational needs. Students from every age, race, religion and many different countries throughout the world choose to study here. Those who are seeking degrees at the college are attracted to programs like nursing, respiratory care, criminal justice and business. Other people pursue individual courses to brush up on a skill or interest, or pursue certification in a variety of subjects. The Community Education/Workforce Development division offers programs like dental assisting, home health aide and GED preparation.