Accounts Receivable & Reception

Korecki Real Estate Services, a rapidly expanding Property Management company, is looking for a motivated Accounting Administrator – Accounts Receivable & Reception

The Accounting Administrator - Accounts Receivable & Receptionist provides front-line reception and administrative support while assisting the accounting team with day-to-day accounts receivable functions. The role requires someone who is organized, comfortable working with numbers, professional with clients, and able to manage competing priorities.

Duties Include:

• Answer and direct incoming telephone calls and respond to general inquiries
• Greet visitors, clients, owners, contractors, and other guests
• Monitor general email inboxes and distribute correspondence
• Receive and process payments, including cheques, electronic payments, and other remittances
• Enter and post payments to the appropriate customer/property accounts
• Assist with bank deposits and payment reconciliation
• Maintain accurate accounts receivable records
• Assist with outstanding account follow-up and collection correspondence
• Respond to routine questions regarding account balances and payments
• Investigate basic payment discrepancies and escalate more complex issues
• Prepare and distribute statements, invoices, receipts, or other AR documentation
• Preparing Lien Warnings and Lien Placements
• Maintain electronic and paper accounting records
• Assist the Accounting team with data entry and administrative tasks
• Sort and distribute incoming mail and prepare outgoing mail/couriers
• Provide general administrative support to the office as required
• Maintain confidentiality when handling financial and personal information

Education:

• High school diploma or equivalent required

• Certificate or diploma in Accounting, Bookkeeping, Business Administration, or Office Administration considered an asset

• Completion of a diploma or certificate program in a relevant subject area, such as Accounting or Business Administration would be an asset but not required

Qualifications:

• 1–2 years of reception, administrative, bookkeeping, or accounts receivable experience preferred
• Basic understanding of accounts receivable and bookkeeping principles
• Strong data-entry skills and attention to detail
• Proficiency with Microsoft Outlook, Word, and Excel
• Experience with accounting or property management software is an asset
• Strong verbal and written communication skills
• Comfortable handling payments and confidential financial information

Knowledge, Skills & Abilities:

• Effective written and verbal communication skills
• Excellent customer service skills
• Strong analytical skills with an attention to detail
• Independent problem-solving skills
• Proficiency in the use of Outlook, Word, and Excel
• Excellent organization skills with the ability to manage multiple and competing priorities
• Ability to exercise tact and discretion in dealing with sensitive and confidential matters

Benefits:

• Dental care

• Extended health care

• Casual dress

• Company events

• On-site gym

• Paid time off

• Vision care