Accounts Receivable Assistant

Job Overview

We are seeking a motivated and detail-oriented Accounts Receivable Assistant to join our dynamic finance team. In this role, you will be responsible for managing the company’s accounts receivable processes, ensuring timely collection of payments, and maintaining accurate financial records. Your proactive approach and strong organizational skills will help streamline billing operations, support client relationships, and uphold compliance with accounting standards. This position offers an exciting opportunity to develop your expertise in financial systems and accounting practices within a collaborative environment.

Responsibilities

• Manage accounts receivable functions including invoicing, payment processing, and account reconciliation using accounting software such as QuickBooks, Sage, or PeopleSoft.
• Monitor outstanding balances and follow up with clients via phone, email, or written correspondence to ensure prompt payment.
• Perform data entry and maintain accurate records of billing transactions, adjustments, and collections activities.
• Analyze account data using Excel formulas and spreadsheets to identify overdue accounts and discrepancies.
• Assist with month-end closing procedures by preparing journal entries related to receivables and reconciling accounts in accordance with GAAP (Generally Accepted Accounting Principles).
• Collaborate with the collections team to manage collections accounts effectively while providing excellent customer service.
• Support the preparation of financial reports and analysis related to accounts receivable performance and aging reports.

Qualifications

• Proven experience in accounting or finance roles, preferably within public accounting or corporate finance departments.
• Strong knowledge of accounting concepts including debits & credits, double entry bookkeeping, journal entries, and account analysis.
• Proficiency with financial software such as QuickBooks, Sage, PeopleSoft, or similar systems; experience with billing software is a plus.
• Excellent Excel skills including data analysis, formulas, and spreadsheet management; familiarity with Excel data analysis techniques is preferred.
• Knowledge of SOX (Sarbanes-Oxley Act) compliance requirements related to financial controls is advantageous.
• Ability to perform high-volume data entry accurately using 10 key typing skills; attention to detail is essential.
• Strong communication skills for client interaction and internal collaboration; professional phone etiquette is required.
• Familiarity with accounts payable processes and technical accounting principles enhances effectiveness in this role.

Join us as an Accounts Receivable Assistant and become a vital part of our financial success! Your expertise will help ensure smooth billing operations while supporting our commitment to excellence in financial management. We value energetic individuals eager to grow their careers in a fast-paced environment that rewards initiative and precision.

Pay: $26.99 - $32.51 per hour

Work Location: In person