Accounts Receivable Associate

Job Summary

The Accounts Receivable Staff is responsible for monitoring, recording, and managing the company's receivables to ensure timely collection of payments from customers, business partners, and retail stores. The role involves preparing billing statements, reconciling accounts, monitoring outstanding balances, and coordinating with internal departments to maintain accurate financial records and ensure efficient cash flow management.

Key Responsibilities

1. Accounts Receivable Management

• Monitor and maintain accurate records of accounts receivable transactions.
• Prepare and issue invoices, billing statements, and other supporting documents.
• Track outstanding receivables and ensure timely collection of payments.
• Monitor payment terms and follow up on overdue accounts.
• Maintain updated records of customer payments and outstanding balances.

2. Retail Sales Reconciliation

• Reconcile daily sales reports against collections, bank deposits, and payment gateway transactions.
• Monitor collections from retail stores, including cash, credit card, e-wallet, and other payment channels.
• Investigate discrepancies in sales reports, collections, and bank deposits.
• Coordinate with store operations and finance teams to resolve payment variances.
• Ensure proper documentation of sales transactions and collections.

3. Billing and Collection

• Coordinate with customers, mall administration, and business partners regarding billing concerns and payment schedules.
• Monitor receivables from mall tenants, concessionaires, department stores, and other retail partners, as applicable.
• Prepare collection reports and aging schedules for outstanding accounts.
• Send payment reminders and follow up on overdue invoices.
• Assist in resolving billing disputes and payment discrepancies.

4. Financial Reporting and Documentation

• Prepare daily, weekly, and monthly accounts receivable reports.
• Generate accounts receivable aging reports and collection summaries.
• Maintain organized records of invoices, official receipts, payment confirmations, and other financial documents.
• Assist in month-end closing activities and account reconciliations.
• Ensure accuracy and completeness of financial records in accordance with company policies.

5. Coordination and Compliance

• Coordinate with Accounting, Treasury, Sales, Store Operations, and other departments regarding receivables and collection concerns.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Provide supporting documents for internal and external audits.
• Perform other finance and accounting-related duties as assigned.

Qualifications

• Graduate of Bachelor’s Degree in Accountancy, Accounting Technology, Financial Management, or a related course.
• At least 1–2 years of experience in accounts receivable, billing, collections, or general accounting; retail industry experience is an advantage.
• Knowledge of basic accounting principles and accounts receivable processes.
• Proficient in Microsoft Excel and other MS Office applications.
• Experience with accounting systems or ERP software is an advantage.
• Strong attention to detail, analytical skills, and organizational abilities.
• Good communication and coordination skills.
• Ability to meet deadlines, handle multiple tasks, and maintain confidentiality of financial information.

Pay: Php25,000.00 - Php30,000.00 per month

Work Location: In person