Accounts Receivable

Description: Shredfast, Inc.’s Accounts Receivable Specialist will be based out of our facility in Airway Heights, WA. This position works under the supervision of company ownership and plays a key role in supporting the company’s financial and operational processes.

The Accounts Receivable Specialist is responsible for full-cycle accounts receivable functions, maintaining customer accounts, processing and collecting payments, and supporting transportation compliance requirements, including DOT reporting. This role requires a high level of organization, professionalism, and attention to detail.

Pay & Schedule Pay Range: $23.00 – $26.00/hr DOE

Status: Full-time

Shift Schedule: Monday to Friday / 7:00am – 3:30pm

Overtime: Available as needed

Requirements: Duties and Responsibilities

• Perform full-cycle accounts receivable, including:
• Create and maintain customer accounts and truck files
• Maintain parts invoicing and verify pricing
• Receive and process daily payments, including deposits and wire transfers
• Run monthly customer statements and A/R aging reports
• Follow up on past-due accounts (30+ days) with professional communication
• Prepare invoices for new, refurbished, rental, and body swap trucks
• Maintain Iron Mountain monthly ledger and related reporting
• Work with A/P to verify shipment costs and reconcile transactions
• Support operations and transportation compliance, including:
• Maintain production schedule (input new builds and updates)
• Prepare work orders for shop production
• Track company tow truck for IFTA, IRP, permits, and DOT filings (IFTA, IRP, UCR, MCS-150)
• Serve as point of contact for Canadian & U.S. import documentation
• Maintain company records and assets, including:
• Equipment and inventory records
• Dealer plates and locations
• Spare key tracking for all trucks
• Warranty work documentation
• Truck and van body paperwork for customers and finance companies
• Collaborate across departments:
• Assist sales with customer inquiries and expiring orders
• Work with marketing on training materials
• Communicate with internal teams regarding orders, invoicing, and documentation
• Assist with month-end close processes and reporting
• Perform general administrative, filing, and recordkeeping tasks
• Other duties as assigned

Requirements

• High school diploma required; associate degree or relevant coursework preferred
• 2+ years of accounting, receivable, or related experience preferred
• Knowledge of DOT compliance regulations is a plus
• Proficient in Microsoft Office (Excel, Word)
• Strong problem-solving and troubleshooting abilities
• Excellent communication and organizational skills
• Self-motivated with ability to work independently and under supervision
• Strong attention to detail and ability to prioritize in a fast-paced environment
• Dependable transportation required

Additional Information All applicants must be able to pass a pre-employment drug screen and background check.

Shredfast, Inc. offers medical, dental, life insurance, 401k, short-term disability, vacation hours, and company-sponsored events. Shredfast, Inc. is an at-will employer; however, a probationary period applies for benefits eligibility.

Equal Employment Opportunity We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Veteran Friendly Employer: Shredfast values the leadership, teamwork, and integrity veterans bring to our workplace and encourages veterans to apply.