Accounts Receivable Coordinator 1

Role & responsibilities

• Prepare invoice package from consolidated monthly data file. This includes preparing pivot tables and compiling scanned image backup.
• Route prepared invoice packages to Project Managers for review and approval
• Generate pass through invoices in Oracle.
• Create invoice pdf package and save invoices, summary and backup scans to M drive
• Email PDF invoice package to clients or send hard copies via Federal Express if originals are needed
• Update the Billing Repository after invoices are created, costs are checked and invoice number is added to the repository
• Respond to invoice related questions from operations or clients
• Generate investigator invoices in Oracle and send to client
• Provide Billing supervisor with details of corrections which require a journal to be prepared, the could be for:
• Project to project recode
• Costs which cannot be recharged following PM approval
• Update the Billing Repository for the above changes
• Process credits and rebills as required

Preferred candidate profile

• Strong Excel skills at least intermediate level
• Experience of working in a multi-currency environment
• Good organizational skills
• Ability to communicate well when working with colleagues/clients in other countries
• Attention to detail and accuracy