Accounts Receivable Coordinator

Department: Finance / Accounting Reports To: Accounts Receivable Manager (or similar)

Employment Type: Full-Time Work Location: In-Office – Akron NY

Pay Rate: $25.00–$32.00/hour, commensurate with experience (overtime may apply periodically)

Position Summary

Cold Spring Construction is seeking a detail-oriented Accounts Receivable Coordinator to manage the full billing cycle for external customers. This role is responsible for generating accurate invoices, communicating directly with customers regarding account statements, coordinating external commitments and negotiated rates, and reconciling time and ticket data to ensure billing accuracy. The ideal candidate is organized, communicates professionally, and takes ownership of the receivables process from end to end.

Key Responsibilities

• Generate Bills to External Customers: Prepare and issue accurate, timely invoices to external customers based on services rendered, agreed rates, and contract terms.
• Customer-Facing Statement Generation and Follow-Up: Produce customer account statements and proactively follow up with clients to confirm receipt, resolve discrepancies, and support timely payment.
• Coordinate External Commitments and Agreed Rates: Track and maintain external customer commitments, ensuring billing rates align with agreed-upon terms and contracts.
• Ticket Reconciliation (Time Card vs. Ticket): Compare and reconcile time card entries against service/job tickets to confirm accuracy before billing, identifying and resolving any discrepancies.

Qualifications

• Associate's degree in Accounting, Finance, Business, or a related field preferred
• Prior experience in accounts receivable, billing, or a related accounting function preferred
• Strong attention to detail and accuracy in financial data handling
• Excellent communication skills, with comfort in direct customer-facing interactions
• Ability to reconcile data across multiple sources (time cards, tickets, invoices)
• Proficiency with accounting/billing software and Microsoft Excel
• Strong organizational skills and ability to manage multiple accounts simultaneously

Compensation & Benefits

• Pay: $25.00–$32.00/hour, based on experience
• Overtime may apply periodically
• Day-one vested profit-sharing plan
• Full health coverage
• Voluntary dental, vision, short-term and long-term disability coverage, accident coverage
• Company-sponsored life insurance policy

What We're Looking For

A proactive team member who can independently manage the billing process, maintain positive customer relationships through clear follow-up, and ensure billing integrity through careful reconciliation practices.