Accounts Receivable Executive

Key Responsibilities

• Take ownership of invoicing by preparing and issuing accurate sales invoices, debit notes, credit notes, and statements of account in a timely manner.

• Prepare and issue intercompany billings accurately and on a timely basis, ensuring proper supporting documentation and internal approvals are maintained.

• Perform intercompany billing reconciliation by matching billed amounts, supporting documents, and intercompany balances, and follow up on discrepancies with relevant internal parties.

• Record customer receipts and ensure payments are correctly allocated to customer accounts.

• Monitor outstanding receivables and coordinate with sales personnel on follow-up actions for overdue invoices.

• Maintain an accurate accounts receivable ledger and update customer payment records promptly.

• Perform account reconciliations and resolve billing, payment, or documentation discrepancies internally or with sales personnel where required.

• Prepare AR aging reports and highlight overdue accounts, collection risks, and cash flow concerns to management.

• Liaise with sales personnel to clarify billing requests, resolve invoice-related questions, and follow up on outstanding billing or payment matters.

• Attend monthly meetings with sales personnel to discuss sales performance, collection matters, overdue accounts, and follow-up actions.

• Ensure all delivery orders are duly signed, check delivery orders for completeness, scan signed delivery orders, and maintain accurate soft copies for record-keeping and billing support.

• Prepare and maintain supporting documentation required for commission preparation, ensuring relevant billing, delivery records and customer payment records are complete and readily available.

• Support month-end closing activities, including AR schedules, reconciliations, and audit documentation.

• Ensure proper filing and documentation of invoices, receipts, credit notes, and related supporting records.

• Assist with credit control, customer credit checks, office administration duties, answering phone calls, and any other ad-hoc tasks that may be assigned from time to time.

Requirements

• Diploma or higher qualification in Accounting, Finance, Business, or a related discipline.

• At least 2 to 3 years of relevant experience in Accounts Receivable, credit control, collections, or general accounting.

• Good working knowledge of Microsoft Excel and accounting software.

• Basic understanding of Singapore accounting practices and GST requirements will be an advantage.

• Strong attention to detail, accuracy, and follow-through.

• Good communication and interpersonal skills for liaising with sales personnel, internal departments and customers.

• Able to work independently, manage deadlines, and adapt to a hands-on business environment.

• Positive attitude, willingness to learn, and strong sense of responsibility.

What We Offer

• Stable full-time role in a supportive business environment.

• Opportunity to gain broad exposure across finance operations.

• Supportive and practical working environment.

• On-the-job learning and career development opportunities.

• Competitive salary package based on experience and qualifications.