Accounts Receivable Specialist

Lisanti Foodservice of Texas

Job Summary

Lisanti Foodservice of Texas is seeking an experienced, detail-oriented Accounts Receivable Specialist to manage customer accounts, process payments, oversee collections, and handle delinquent account matters. The ideal candidate must have a minimum of 5 years of accounts receivable experience, excellent communication skills, and experience preparing formal collection notices and legal letters.

This position requires someone who is comfortable handling sensitive financial matters, drafting professional legal correspondence, communicating with attorneys and prosecutors regarding account-related matters, and maintaining accurate documentation throughout the collection process.

Key Responsibilities

• Manage the full accounts receivable cycle, including invoicing, payment posting, account reconciliation, and collections.
• Process and accurately apply ACH payments, credit card payments, electronic transfers, checks, and other forms of payment.
• Monitor aging reports, identify delinquent accounts, and follow up with customers to secure outstanding payments.
• Contact customers regarding past-due balances, payment disputes, and collection arrangements.
• Draft, prepare, review, and send formal legal letters, demand letters, notices of delinquency, final payment demands, and other collection-related correspondence.
• Prepare written documentation and maintain detailed records of collection activities, customer communications, and outstanding balances.
• Communicate professionally with attorneys, prosecutors, and other authorized parties regarding delinquent accounts and related legal matters.
• Coordinate with legal counsel and management on escalated collection cases, as needed.
• Maintain accurate customer account records, payment histories, and supporting documentation.
• Research and resolve billing discrepancies, short payments, unapplied cash, and account disputes.
• Reconcile accounts and verify payment transactions for accuracy.
• Assist with month-end closing, accounts receivable reporting, and collection analysis.
• Maintain confidentiality and follow company policies and applicable laws and regulations.

Required Qualifications

• Minimum of 5 years of accounts receivable experience required.
• Experience processing ACH and credit card payments.
• Strong knowledge of collections, cash application, account reconciliation, and aging reports.
• Demonstrated ability to draft professional legal letters, demand letters, and formal collection correspondence.
• Ability to communicate professionally with attorneys, prosecutors, and other relevant parties regarding account-related matters.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and follow-through.
• Proficiency in Microsoft Excel, Outlook, and accounting or ERP software.
• Ability to manage multiple accounts, prioritize deadlines, and handle sensitive financial information with discretion.

Preferred Qualifications

• Experience in foodservice distribution, wholesale distribution, or a similar industry.
• Experience handling seriously delinquent accounts and escalated collection matters.
• Familiarity with legal collection procedures and coordination with outside legal counsel.
• Experience with high-volume payment processing and customer account management.

Ideal Candidate

The successful candidate will be assertive, professional, organized, and comfortable managing difficult collection situations. They must be able to prepare clear and accurate legal correspondence, maintain thorough documentation, communicate effectively with customers and legal representatives, and ensure collection matters are handled appropriately.

How to Apply

Candidates must have at least 5 years of accounts receivable experience. Please submit a resume highlighting your experience with ACH and credit card processing, collections, legal letters, demand notices, and delinquent account management.

Pay: $25.00 - $28.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person