Accounts Receivable Supervisor

RESPONSIBILITIES

• Accounts Receivable Team Leader

• Supervise, train, mentor, and evaluate Accounts Receivable staff.

• Assign and monitor workloads to ensure timely completion of tasks.

• Establish performance goals and provide regular coaching and feedback.

• Foster a collaborative and customer-focused team environment.

• Identify opportunities to improve AR processes, controls, and efficiencies.

• Ensure compliance with company policies, accounting standards, and internal controls.

• Credit and Collections

• Makes collection calls based on the Company’s collection policy.

• Creates weekly reporting on collection activity.

• Investigates past due invoices and unauthorized discounts and deductions.

• Communicates collection activities with management and sales.

• Distributes weekly AR aging to each sales executive respectively.

• Set up new customer accounts.

• Administers new customer credit references and disclosures.

• Procure customer tax exemption certificates and Federal Tax ID information.

• Billing

• Process, type and mail customer invoices and credit memos.

• Perform and send commission calculations.

• Generate monthly commission reconciliation for each salesperson.

• Prepare and send daily jobs booked reports.

• Assist with month-end close.

• Prepare special reports by collecting, analyzing, and summarizing financial information and trends.

REQUIREMENTS

• Bachelors Degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.
• Three to five years related accounts receivable invoicing/collections/accounting experience.
• High degree of proficiency with Microsoft Office - Word, Excel, Access, Power Point and Outlook.
• Experience with ERP systems and accounting software.
• Strong knowledge of accounts receivable processes, collections, and cash applications.
• Excellent verbal and written skills.
• Detail orientated.
• Strong problem analysis and problem resolution skills.
• Excellent interpersonal and communication skills.
• Ability to plan and manage multiple projects in a fast-paced environment.