Accounts Specialist (Office-Based)

Apply here: https://recruitcrm.io/apply/17918454409440066047okN

Job Brief

We are seeking an experienced and skilled AP/AR Specialist to join our team. This role is integral in managing our financial transactions related to accounts payable and accounts receivable functions. The AP/AR Specialist will be responsible for conducting credit card reconciliation, bank reconciliation, and maintaining accurate financial records using the Xero accounting software. This position demands a high level of accuracy, excellent organizational skills, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Accounts Payable Management

• Process accounts payable transactions accurately and timely, including invoice verification, coding, and data entry into the Xero accounting system.

• Perform credit card reconciliation to ensure all transactions are accurately recorded and reconciled with corresponding invoices or receipts.

• Review and reconcile vendor statements, resolving any discrepancies or outstanding issues with payments.

• Prepare and process payment runs, including electronic transfers, checks, and ACH payments, according to company policies and payment terms.

• Communicate with vendors regarding payment inquiries, invoice disputes, and payment delays maintaining positive relationships.

• Accounts Receivable Management

• Generate customer invoices accurately and in a timely manner, ensuring they include all necessary documentation and billing details.

• Record and reconcile customer payments received via various channels, such as checks, credit cards, and electronic transfers, ensuring accurate entry in the Xero accounting system.

• Conduct regular bank reconciliations to match customer payments with corresponding invoices, updating accounts receivable records as needed.

• Follow up on overdue invoices through email, phone calls, or written correspondence to facilitate timely collections and reduce outstanding balances.

• Monitor accounts receivable aging reports and escalate unresolved payment issues to management as necessary.

• Financial Reporting and Compliance

• Assist with month-end closing activities, including accruals, prepayments, and expense allocations, to ensure accurate financial reporting.

• Review and resolve discrepancies in customer accounts, such as chargebacks, refunds, and adjustments, maintaining accurate receivables balances.

• Prepare aging analysis reports, cash flow projections, and other financial analyses to support accounts receivable performance.

Requirements

• Bachelor's degree in accounting, finance, or related field preferred.

• Proven experience in accounts payable and accounts receivable roles, including credit card reconciliation, bank reconciliation, and invoice processing.

• Proficiency in using accounting software, with a strong preference for Xero, to manage financial transactions and reconciliations.

• Willingness to take XERO certification (facilitated by the client)

• Strong attention to detail and accuracy in data entry, record-keeping, and financial analysis.

• Excellent organizational and time management skills, with the ability to prioritise tasks and meet deadlines.

• Effective communication skills, both verbal and written, for interacting with vendors, customers, and internal stakeholders.

• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

• Knowledge of accounting principles, GAAP, and relevant regulatory requirements governing accounts payable and accounts receivable functions.

• Problem-solving skills and the ability to identify and resolve issues efficiently.

• Proficient in Excel; Spreadsheets

Desirable

• Experience in handling complex financial records and conducting detailed financial analysis.

Software

• Xero accounting software expertise is required.

• Experience Yardi (Property Management Software) - is a plus

Education

• A tertiary qualification in accounting, finance, or a related field is highly preferred.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

• Paid Leave

• 13th Month Pay

• SSS

• Philhealth

• Pag-Ibig

• BIR

• HMO