Accounts/Invoicing Executive

Key Responsibilities

• Prepare customer invoices for air, sea, and land freight shipments based on approved quotations, job sheets, and operational documents.
• Verify freight charges, customs clearance charges, documentation fees, handling charges, delivery charges, storage, demurrage/detention, and other applicable costs.
• Check supporting documents such as commercial invoices, packing lists, Bills of Lading/Air Waybills, Delivery Orders, customs documents, and job files before billing.
• Coordinate with the Operations team to obtain missing shipment/job information and confirm chargeable services.
• Verify vendor/supplier invoices against shipment files and agreed rates.
• Ensure customer invoices are accurate with respect to shipment number, customer details, currency, rate, quantity, VAT/tax treatment where applicable, and payment terms.
• Maintain customer-wise billing records and follow up on pending invoices/credit notes.
• Prepare credit notes, debit notes, invoice corrections, and supporting documentation as authorized.
• Reconcile customer accounts and assist with accounts receivable (AR) aging and outstanding-payment follow-up.
• Maintain proper documentation and filing of shipment-wise financial records.
• Coordinate with customers regarding invoice discrepancies, supporting documents, and payment-related queries.
• Assist in month-end closing, revenue reconciliation, and management reports.
• Follow company procedures and Qatar-specific freight/customs documentation requirements.

Required Skills

• Good knowledge of freight forwarding billing/invoicing
• Understanding of Air Freight, Sea Freight and Land Freight
• Knowledge of freight and logistics terminology
• Good MS Excel skills – VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, basic reconciliation
• Experience with ERP/accounting software such as SAP, Tally, Oracle, CargoWise, or similar is an advantage
• Good numerical and analytical skills
• Strong attention to detail
• Ability to identify billing discrepancies
• Good communication and coordination skills
• Ability to work with deadlines and handle high-volume invoices

Job Type: Full-time

Work Location: In person