ACES Temporary Program Assistant

2026-2027 Program Year

Status: Temporary, Part-time, approximately 20-30 hours per week (October 2026-May 28th 2027)

Benefits: This temporary position is not eligible for ACES health benefits

Pay Rate: $20-$25 per hour based on experience

*****Please submit your application at:

Position Description

The Program Assistant is a temporary position designed to provide additional capacity to the ACES Program Team while a member of Program Leadership is on leave. The Program Assistant will provide administrative, operational, and programmatic support to ensure the smooth delivery of programs, trainings, events, and communications. This role will work closely with the ACES Program Team to coordinate logistics, maintain program systems, support staff communication, and help create a positive experience for students and staff. This role is a hybrid role with both virtual work as well as times for in-person support throughout the weeks. This role will work closely with members of the Program Team and other ACES staff, with a designated supervisor responsible for setting priorities, providing direction, and supporting success in the role.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects, calendars, communications, and event logistics. This position is a great fit for someone who enjoys variety in their work, has strong attention to detail, communicates well, and likes being the person who helps make things happen behind the scenes.

Responsibilities

• Program Administrative Support
• Coordinating calendars
• Support part-time staff trainings
• Maintaining the ACES internal staff website
• Supporting hiring efforts
• Coordinating field trips
• Coordinating part-time staff celebrations
• Coordinating communication needs requested by the ACES Communications & Development team
• Other
• Supporting at ACES programs when needed
• Meeting with different ACES staff to ensure alignment on all tasks

Hours:

• Approximately 24 hours per week, with some weeks ranging from 20–30 hours depending on program needs
• Mondays- Thursdays 10:00am-4:00pm (with flexibility to adjust depending on weekly needs)
• Occasional evening and weekend work may be required for trainings, events, field trips, or other program activities

Locations: Hybrid- Virtual, ACES Office and ACES Sites (Minneapolis and Saint Paul)

Apply

Follow these recommendations to submit a strong application:

• Before starting your application, be prepared to provide basic information about your education, professional experience, interest in the position, availability/schedule, two professional references, and a current resume.
• Be sure to answer all questions completely and accurately. Proofread your responses before submitting.
• Provide the name, email address, and phone number for two professional references. We encourage you to list former employers, colleagues, instructors, volunteer position supervisors, or others who can speak to your professionalism, experience, and leadership. References from friends and relatives are discouraged. Contact your references before applying to ensure you have their correct contact information.

Questions? Contact ACES at or 612-331-3454.

About You

The ideal candidate is someone who is:

• Highly organized and able to manage multiple projects at once.
• Detail-oriented and attentive to deadlines and follow-through.
• Proactive and comfortable taking ownership of tasks.
• A strong communicator who is comfortable working with a variety of people.
• Collaborative and enjoys being part of a team.
• Flexible and able to adapt when priorities change.
• Comfortable with technology, including calendars, email, online platforms, and digital communication tools.
• Event- and logistics-minded, with an ability to think ahead and anticipate needs.
• Comfortable working independently while knowing when to ask questions or seek support.

ACES employees keep students at the center of their work and embody ACES’s values: youth-centeredness, equity, belonging, collaboration, and growth.

Qualifications

• Must be at least 18 years old
• Embodiment of ACES’s values: youth-centeredness, equity, belonging, collaboration, and growth.
• Commitment to ACES’s mission to reduce the academic opportunity gap and prepare students to succeed
• Ability to work regular hours and occasional extended hours, including evenings and weekends
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail.
• Comfortable coordinating events, logistics, and communications.
• Ability to work independently while also collaborating effectively with a team.
• Proactive approach to identifying needs and following through on tasks.
• Comfort using calendars, email, online platforms, and digital communication tools.

Desired Skills & Experience

• Bilingual in English, Spanish, or Somali
• Valid MN drivers license and reliable access to a car is required due to program and event-related responsibilities
• Experience in:
• Program or administrative coordination
• Youth or student programs
• Working in underserved and historically marginalized communities
• Recruitment or hiring
• Communications, social media, photography, or video
• Working with schools, colleges, community organizations, or nonprofit programs

Why Join Us?

This position offers an opportunity to play an important role in the day-to-day success of our programs. You'll work across many different areas of the organization, build relationships with staff and community partners, and contribute directly to experiences and opportunities for students. No two days will look exactly the same. We're looking for someone who enjoys variety, takes pride in being organized, and wants to contribute to a collaborative team environment.

About ACES

ACES (Athletes Committed to Educating Students) is an innovative out-of-school time program that brings math and social-emotional learning to life for students. Our mission is to empower youth and expand opportunity through engaging, inclusive, and accessible learning experiences. ACES’s programming consists of three primary, synergetic components: group classroom sessions, one-on-one mentorship, and unique experiential learning opportunities. Our unique, project-based curriculum engages students through sports-themed, real-world applications. ACES partners with mission-aligned organizations and schools, as well as Minnesota’s professional sports teams, to deliver transformational programming for hundreds of students every year.

Equal Employment Opportunity

ACES is an equal opportunity employer and makes employment decisions based on merit. ACES strives to build leadership, staff, and volunteer teams that reflect our values of equity and inclusion with regard to race, ethnicity, class, culture, religion, physical ability, age, gender, gender identity, and sexual orientation. We respect the value that diverse life experiences bring to our leadership and are committed to being nondiscriminatory and providing equal opportunities in all areas of our work. People of color and those from other marginalized communities are strongly encouraged to apply.

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Minneapolis, MN 55414