ActAI Workplace Experience Manager

About ActAI There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations

Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things

Role We are hiring a Workplace Experience Manager to improve the day-to-day workplace experience across our offices.

You will manage workplace programs, office environment quality, onboarding setup, employee workspace support, and workplace coordination across teams and offices.

What You Will Be Doing

• Improve workplace experience across global offices
• Manage workplace programs including meals, snacks, wellness support, and employee services
• Coordinate employee workspace setup and ergonomic support
• Prepare workspaces and equipment for new joiners
• Maintain workplace quality, organisation, and office standards
• Coordinate vendors, facilities teams, and office operations partners
• Support office events and internal workplace initiatives
• Resolve day-to-day workplace issues and improve workplace processes

What You Will Need

• 4+ years of experience in workplace experience, hospitality, office operations, or related roles
• Strong organisational skills and attention to detail
• Good judgment and problem-solving ability
• Strong communication and coordination skills
• Ability to manage multiple priorities independently
• Comfortable working in fast-moving environments
• High standards for workplace quality and employee experience
• Experience in high-growth startups or fast-paced environments is preferred

How We Work The best products today in the world were built by small, world class teams. We are a high talent density and hands-on team. We make decisions collectively, move at rapid speed, striking a balance between shipping high quality work and learning. Joining our team requires the ability to bring structure, exercise judgment, and execute independently. Our goal is to put in hands of our users a truly magical product

Interview process If there appears to be a fit, we'll reach out to schedule 2-3 rounds of interviews.

Applications are evaluated by our team members. Interviews will be conducted via virtual meetings and/or onsite.

We value transparency and efficiency, so expect a prompt decision. If you've demonstrated the exceptional skills and mindset we're looking for, we'll extend an offer to join us. This isn't just a job offer; it's an invitation to be part of a team that's bringing AI to have practical benefits to billions globally.