Activities Assistant

Daily Responsibilities:

• Check calendar for day’s events and begin activities without assistance
• Check bird/fish food, water and bedding, replenish if needed
• Check birthday sheet and deliver cards and door signs
• Check refrigerator for items missing names and dates and discard food older than 3 days
• Make morning announcements if supervisor is unavailable
• Get items ready for days events: crafts, baking and or games
• Sweep around cages before exercise if needed
• Make afternoon announcements (12:30)
• Pick up and deliver mail/newspapers
• Jot down ideas for craft, games or special events or functions

End of Day:

• Turn off and clean out coffee pot
• Double check cages and sweep floor if needed
• Double check calendar for next day’s events if baking or crafts will be done, let supervisor know if items are available or needed
• Check microwave and clean if necessary
• Turn off computer if supervisor is unavailable
• Make sure that all windows are closed and secure

Weekly Responsibilities:

• Check cash box for blackjack and bingo, get change if needed
• Check on progress of calendar and newspaper
• Attain craft items, snacks for weekend movie, sugar free ice cream and other items needed
• Help clean animal cages
• Make sure all receipts from weekly purchases are properly recorded on ledger
• Check ledger balance
• Wash out fridge and microwave
• Check coffee supply, have at least one bag for Monday A.M.
• Return movie from weekend and get movie for weekend and record title in folder
• Friday before leaving have snacks ready and tagged at Nurses station and movie in bottom right hand drawer of desk

Monthly Responsibilities:

• Confirm the next month’s entertainment
• Ready list of all crafts, baking and special events for the month
• Check calendar book for up coming major events and entertainment (2-3 months ahead)
• Assist in assuring all Resident’s attend Health Fair
• Help record weights of all resident’s that attend Health Fair and make a copy for Director of Health Care Services
• Assist in mailing out birthday invites to resident’s family
• Make free bingo and blackjack list for cash box
• Assist on planning the next month’s calendar and newsletter

End of Month:

• Double check newsletter and calendar for errors
• Assist in making copies of newsletter and calendars
• Have items for the boards ready 3-4 days before needed
• Make birthday bags
• Have an extra list of birthdays for entertainers
• Assist in balancing monthly account ledger
• Assist in putting together and passing out newsletter and calendar to Resident’s

Other Responsibilities:

• Check outing sign up sheets in activity room
• Check for and replenish scrap paper and pencils in activity room
• Make HIPPA sheets for new residents
• Introduce yourself, explain where rooms are located, what activities are available, when they are, and what functions are free and what functions have a charge associated with it
• Remind residents of special events; knock on doors to remind before functions
• Assist in setting tables of functions and special events
• Assist in taking pictures of special events and birthday’s
• Assist to make sure the van is gassed up and clean on the inside before outings
• Thank entertainers, volunteers and Resident’s for coming and helping out
• Show NHS students which Resident’s require help during bingo
• Help give instruction to NHS students during monthly events
• Assist in handing out reminders to resident’s who have signed up for an outing on the morning of outings and remove names of those resident’s who have changed their mind
• Assist any resident who enlists our aid to read newsletters or other small tasks
• Greet any and all who enter the activity room
• Keep Resident’s up beat and proactively try to get them to participate in activities
• Smile and remember at all times that the activity room is a fun and happy place