Position	Activities Assistant
Department	SNF Activities
Reports To	Director of Activities
FLSA Status	Non-exempt
Prepared By	Human Resources
Prepare Date	January 2016
Revised Date	August 2019

 

Job Summary

Under the direction of the Director of Activities, the Activities Assistant is responsible for creating and implementing an activity program as designed by the Activities Department.  The Activity Assistant is also responsible for observing the overall wellbeing of the residents within the performance of their assignment.  The Activities Assistant will be required to lead, assist and help create recreational activities and develop programs to preserve cognitive skills, motivation, independence and social skills for the SNF residents.

Mission and Values

Demonstrates the competencies to fulfill the Mission and values of St. John of God Ministry, which are the foundation of all activities performed by every employee

Mission We are here to extend the healing mission of Jesus through the Hospitality of St. John of God by continually improving the health and quality of life of the people we serve

Core Values

Hospitality Creates an environment where people can feel welcomed, comfortable, understood, esteemed and loves

Respect Recognizes the richness of God’s gifts and His presences in every person regardless of age, situation in life, culture or religion

Quality Works toward creating centers of excellence and service fostering continuous improvement in the quality of service

Responsibility Encourages cooperation as a way of promoting standards of competence, efficiency and accountability as we carry out our duties in the Mission

 

Essential Functions

1. Coordinates, conducts and oversees daily activities as posted and planned

2. Responsible for information given and received at Activity and Resident Council and other meetings, and documentation as required

3. Plans and coordinates special events as scheduled with the approval from the Supervisor

4. Provides clerical support to the Supervisor as assigned

5. Assists other Activities personnel as needed or requested

6. Attends staff meetings and training sessions, conducts trainings and in-services as needed

7. Maintains a positive and professional working relationship with other coworkers, residents, and family members

8. Supervises and trains entry level activity staff and volunteers assigned to the unit

9. Develops and creates Activity program calendar each month consisting of seasonal programs and new programs

10. Oversees Activity program ensuring quality customer service of staff and volunteers

11. Accompanies residents with other staff members on outings, as needed

12. Transports residents to outings/appointments as needed according to transportation schedule

13. Creates forms and flyers for recreational services as needed

14. Assists with specific activity in the facility as assigned by Supervisor

15. Interacts with all staff and residents in the spirit of St. John of God

16. Knows and implements the Mission and Values of St. John of God Retirement & Care Center, as well as the Portal Program Philosophy

17. Be present, systematic, and responsible in referring any inquiry or problem regarding a family member, resident or visitor to the appropriate staff person

18. Knows and uses accurate information, location and function of various departments, and names of appropriate supervisory personnel

19. Additional Responsibilities & Duties

20. Reviews and signs all residents’ interest and activities questionnaire (Portal Program)

21. Participates in the planning of all major SNF programs or campus events

22. Organizes the set-up and clean-up of recreational activities

23. Maintains pool safety and area equipment

24. Responsible for locking all doors to the Activity Room as directed by Supervisor

25. Work with Alzheimer’s and Dementia residents

26. Leads and creates activities, i.e. Yoga, Laughing Yoga, stretch class, aqua aerobics, etc.

27. Creates and maintains transportation month reports

28. Creates and maintains activities month to month reports

29. Leads and facilitates special events

30. Maintains and orders supplies for Activities, if directed by the Supervisor

31. Generates all daily activity schedules

32. Generates all transportation sign-up sheets

33. Responsible for overseeing activities and ensuring programs are carried out according to calendar

34. Responsible for making sure that activity supplies are available, equipment are in working condition and supplies and equipment are kept clean and organized

35. Responsible for making sure Dietary requests are submitted

36. Responsible for ordering/maintenance of Happy Hour supplies

37. Responsible for ordering/maintenance of the gift shop

38. Responsible for overall direction and maintaining of bulletin boards

39. Responsible for ensuring monthly calendars, flyers and other notices are updated and posted in assigned areas

40. Responsible for daily rounds in designated area to ensure a clean and safe environment

41. Must ensure Activity areas and offices are kept neat and organized

42. Assists during residents’ mealtimes as needed

43. Performs other duties as assigned

44. Follows organizational and departmental procedures

45. Information Management

    Treats all information and data within the scope of the position with confidentiality and security

    Risk Management

    Cooperates fully in all risk management activities and investigations

    Physical Demands & Working Conditions

46. Occasionally lifting, pushing, pulling, and carrying up to 35lbs

47. Support the weight of a resident (90-200lbs with assistance), assisted for short movements and help

48. Reaching above/below shoulder level for supplies and assistance with residents

49. Frequently pushing/pulling/grasping/handling/fingering/twisting/bending/squatting required for activities

50. Occasional climbing and balancing required for decorating and other activity events

51. During an 8-hour work day, employee is required to walk and stand on feet majority of the day

52. Must follow dress code policy

53. Must follow all safety measures and procedures

Required Qualifications

1. High School diploma or equivalent
2. Demonstrated skills in written and spoken English

3. Additional Requirements

4. Must keep all required certificates and/or licenses current
5. Activity Leadership Certification preferred
6. Preferably 6 months experience working with the elderly population in Activities
7. Needs to be able to lead recreational activities such as aqua aerobics, stretch class, bingo games and other programs upon assignment
8. Strong sense of customer service
9. Ability to present self in a cheerful and outgoing manner that will motivate others to participate in activities
10. Ability to coordinate various activities during the day