Activities Coordinator

About the role

The Activities Coordinator is responsible for the effective planning, coordination and administration of the School's Extra-Curricular Activities (ECA) and Co-Curricular Activities (CCA) programmes, with particular responsibility for sports-related activities. The role works closely with the Sports Department, academic staff, activity leaders, external providers and relevant administrative teams to ensure that the School offers a well-organised, engaging and high-quality programme of activities that supports pupils' wider development.

Key responsibilities

• Coordinate the planning and delivery of the School's Clubs & Societies, ECA and CCA programmes across the academic year.
• Develop and maintain the Clubs & Societies/ECA/CCA timetable in collaboration with relevant academic and administrative teams.
• Coordinate pupil registration, activity allocation, waiting lists and changes to activities.
• Ensure appropriate venues, facilities, equipment and resources are arranged for each activity.
• Maintain accurate records of pupil participation and attendance.
• Support the Director/Head of Sport with the coordination of the School's sports programme.
• Coordinate sports clubs, training sessions, fixtures, tournaments and other sporting activities as required.
• Coordinate with external coaches, instructors and activity providers engaged by the School.
• Act as a key point of contact for enquiries relating to Clubs & Societies, ECA, CCA and sports activities.
• Support the organisation and delivery of Sports Days, tournaments, competitions and other School events.

About you

• Bachelor's degree or equivalent qualification.
• Strong organisational and administrative skills.
• Ability to coordinate multiple activities, schedules and stakeholders simultaneously.
• Good written and verbal communication skills in English.
• Strong IT skills, including Microsoft Office and/or relevant school management systems.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and ability to maintain accurate records.
• A genuine interest in sport, pupil activities and enrichment programmes.
• Committed to safeguarding and promoting the welfare of children.