Ad Coordinator

This position is hybrid and will require 3 days in office in Edina, MN.

Job Overview:

Provide clerical and administrative support to all roles in category management to achieve overall financial and strategic goals.

Job Responsibilities:

Core Responsibilities

• Maintain and update databases related to inventory, product performance, and vendor information.
• Assist in generating and analyzing sales reports, inventory levels, and other key metrics to support merchandising decisions.
• Input retail changes ensuring accuracy and pricing integrity.
• Ensure new items are set up timely and accurately, in coordination with manufacturer and category manager.
• Responsible for inputting promotional plans ensuring proper retails and funding.
• Identify and resolve day-to-day challenges around pricing, promo, and item set up.
• Organize and manage documentation related to product listings, promotional materials, and vendor agreements.
• Collaborate with vendors and business partners to ensure that deadlines and advertising items are processed accurately and promptly through the system.
• Proofread advertisements for detail and accuracy, demonstrating strong attention to detail.
• Provide support in handling inquiries and issues related to product availability, promotions, and vendor relationships.
• Track and follow up on action items and deadlines related to merchandising projects.
• Maintain portal for posted ad plans, production planners, plan-o-grams, and merchandising plans.

Additional Responsibilities

• Provide general administrative support to the Merchandising Category Manager, including scheduling meetings, managing calendars, and preparing correspondence.
• Engage in ad hoc support and special projects.
• Ensure all files and records are accurately maintained and easily accessible.
• Assist in the implementation of merchandising strategies and promotional campaigns.
• Work closely with various departments and partners to maintain timely pricing and ad procedures.
• Performs other duties as assigned.

Job Requirements:

Education/ Certifications:

• Associate’s degree or relevant coursework in business administration, retail management, or a related field is a plus.

Experience:

• 1 – 3 years of administrative or clerical experience, preferably in a retail or merchandising environment.

Knowledge/Skills/ Abilities

• Proficiency in Microsoft Office suite and familiarity with office equipment.
• Strong organizational and multitasking skills.
• Highly detail-oriented with the ability to manage and prioritize multiple projects and deadlines efficiently.
• Excellent written and verbal communication skills
• Ability to work collaboratively with different teams.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Work Environment:

• Hybrid Role: This position follows a hybrid schedule working in office three days per week. The acceptable split between onsite and remote work is determined by the manager. Hybrid associates may choose to work from an office on a more frequent basis than required.

Physical Environment/Demands:

• Office Roles: Most work is performed in a temperature-controlled office environment. Incumbent may sit for long periods of time at a desk or computer terminal. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Incumbent may use calculators, keyboards, telephones, and other office equipment in the course of a normal workday. Stooping, bending, twisting, and reaching may be required in the completion of job duties.

About UNFI: We are North America’s premier grocery wholesaler, delivering the widest variety of fresh, branded, and owned brand products to community grocers and retail chains alike. A pioneer in natural and organic foods, we are growing and transforming to meet the needs of an evolving workplace. Our 29,000+ employees work across America in our 50 Distribution Centers and corporate offices. Learn more: Organic, Natural and Conventional Food | Wholesale Food Distributors | UNFI

Benefits: Competitive 401k, Competitive PTO plan, Hybrid, Health benefits – first of the month following 30 days of employment, mentorship program/developmental opportunities.