Admin (1-year contract)

Job Purpose

This role performs the comprehensive administrative and operational support to the Marketing Strategy team, ensuring smooth day-to-day operations, effective coordination, and timely execution of team activities and business priorities.

Key Responsibilities

Agency – leading all the payment process

• To handle, upload & follow up approval route of the payment and contract process on the system

Quotation/ contract/ PO on the system

• To handle & upload hardcopy of quotation to system
• To follow & remind respected parties reviewing & approving quotation on system
• Prepare status update report & send to team.

Contract

• To request & follow up softcopy & hardcopy of Contract with respected parties
• Review contract, submit to system & follow up with relevant stakeholders
• Create shopping cart and Purchase Order

Technical Acceptance (TA)

• To request, follow up and review softcopy & hardcopy of Liquidation with respected parties.

Payment

• To proceed document internally & externally for payment. Involve MKT Strategy team in the conversation.
• Prepare status update report & send to brand team (on each Monday & Thursday)
• Follow up on payment

Samples send/ receive

• Coordinate internally (internal stakeholders) and externally (DHL/Import – Export agencies) to receive or send samples when required.
• Manage issue document and procedure

Data extraction and visualization (fluency in Excel/Words/PPT)

• Run/ download data, build up chart for project required.

Team Logistics

• Raising Business Travel Booking and proceed hotel & transportation for team.
• Consolidate and submit Market visit claims, Business travel claims from team.
• Workshop preparation, business lunch/dinner, market visit arrangement
• Logistic arrangement, ie. document for agencies/ other parties to access to Vietcombank building.

Job Requirements

• University/ College graduate in Business Administration/ Accounting…
• At least 2-year experience in Admin role.
• Good communication, planning and organizing, interpersonal skills
• Reliable, accurate, impartiality
• Conversant with spoken and written English
• Good office skills (MS office, filing…).
• Willing to work under pressure