Admin Account Assistant

An Admin and Account Assistant handles a mix of basic financial bookkeeping and general office support to keep daily business operations running smoothly.

• Data Entry: Record daily financial transactions and update ledgers using accounting software (Webmax)
• Billing & Payments: Prepare and issue customer invoices, official receipts, and payment vouchers.
• Reconciliation: Perform bank reconciliations and verify financial records against statements.
• Accounts Payable/Receivable: Track outstanding customer payments, monitor vendor bills, and assist with credit control/debt chasing.
• Reporting: Prepare weekly and monthly financial reports, expense claims, year-end audit documents, liaise with company's accountant and auditors.

Administrative Support

• Customer Management: Communicate with customers to receive orders , deliveries, quotations, costing and samples, answer phone calls / inquiries, and manage correspondence.
• Supply & Purchasing: Monitor and order raw materials/ packaging materials from suppliers, prepare PO, budgeting and supplier survey, liaise with suppliers.
• Filing & Documentation: Maintain an organized physical and digital filing system for corporate and financial documents.
• Fleet Scheduling: Coordinate with drivers for goods delivery, manage calendars and paperwork for exports, prepare truck drivers delivery schedule and booking riders (Lalamove).
• HR / Ad-Hoc Support: Update employee records, track leave, claims, overtime summary and assist with other ad-hoc management requests.

Requirements & Qualifications

• Education: Diploma/Degree in Accounting, Finance, or Business Administration.
• Experience: 3 years of working experience in an administrative or basic accounting environment is preferred.
• Software Skills: Proficiency in Microsoft Office (especially Excel) and familiarity with cloud or local accounting software.
• Soft Skills: Strong attention to detail, good organizational skills, trustworthiness with confidential information, clear communication abilities and responsible.

Pay: RM3,000.00 - RM3,800.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Maternity leave

Work Location: In person