ADMIN ACCOUNT CUM HR ASSISTANT

Job Summary

The Admin Account cum HR Assistant at By Chefiza Sdn. Bhd. is responsible for supporting daily operations in accounting, sales records, payroll, human resources, and administration. This includes ensuring that all data, transactions, employee records, statutory contributions, and company documentation are accurate, complete, up to date, and submitted within the stipulated deadlines.

Key Responsibilities

1. Accounting & Sales Records Management

Sales Records Management

• Assist in entering and updating sales data in SQL Account.
• Verify sales records against transactions recorded in SQL POS.
• Reconcile sales records between SQL POS and SQL Account.
• Identify discrepancies or inconsistencies in sales records.

Receipt & Supporting Documents Verification

• Verify receipts and supporting documents for purchases, expenses, and payments.
• Ensure all documents received are complete and relevant to the transactions.
• Notify the relevant parties of any incomplete or inconsistent documents.

Petty Cash Management

• Assist in managing and recording petty cash transactions.
• Verify receipts and supporting documents for petty cash expenses.
• Conduct periodic petty cash counts and balance checks.
• Ensure petty cash records match the actual cash balance.

Bank Reconciliation

• Assist in preparing and reviewing bank reconciliations.
• Compare transaction records in SQL Account against bank statements.
• Identify unrecorded transactions or discrepancies.
• Conduct further checks on identified discrepancies.

SST & Customs Management

• Assist in preparing, reviewing, and updating SST and Customs-related documents.
• Review and update information in the MySST, Customs, and MyTA systems when required.
• Ensure sales records, transactions, and tax-related documents are properly maintained.
• Assist in preparing information and supporting documents for dealings with Customs or relevant authorities.

Financial Documentation

• Assist in preparing and managing invoices, receipts, payment vouchers, purchase orders, delivery orders, and related documents.
• Organise and file financial documents systematically.
• Assist in preparing documents and information required for account reviews and audits.

2. Payroll & Human Resources Support

Payroll Management

• Assist in updating employee records in SQL Payroll.
• Assist in preparing and verifying payroll information, including salaries, allowances, overtime, commissions, deductions, and claims.
• Ensure payroll information is complete and accurate before payroll processing.

Statutory Contributions

• Assist in preparing and submitting EPF contributions through the i-Akaun Employer portal.
• Assist in preparing and submitting SOCSO and EIS contributions through the ASSIST Portal.
• Assist in preparing and managing HRD Corp levy payments through the designated system.
• Verify contribution and payment records against payroll records.
• Ensure all submissions and payments are completed within the stipulated deadlines.

Attendance & Fingerprint Records

• Manage and review employee fingerprint attendance records.
• Ensure employee clock-in and clock-out records are complete.
• Review records of lateness, early departures, absences, and incomplete attendance entries.
• Assist in reviewing attendance records for overtime calculations and payroll processing.
• Notify HR of any issues or discrepancies in fingerprint attendance records.

HR Administrative Support

• Assist HR with daily employee management and HR operational matters.
• Prepare documents, data, and records required by HR.
• Assist in administering employee leave, medical certificates (MC), attendance, overtime, and claims.
• Prepare HR letters, memorandums, and other HR documents as required.
• Assist in preparing documents and information for government agencies, audits, or inspections.
• Perform other HR-related duties as assigned by HR or Management from time to time.

3. Administration

• Manage company documentation, records, correspondence, and filing.
• Prepare letters, memorandums, reports, and administrative documents as required.
• Assist in preparing data and reports for the Senior Account Executive, HR, and Management.
• Manage office administrative requirements and coordinate with relevant parties.
• Assist in liaising with suppliers, banks, government agencies, and external parties within the scope of work.
• Ensure all company documents and records are systematically maintained and easily accessible.

4. Other Responsibilities

• Perform other accounting, HR, and administrative duties as assigned by the Senior Account Executive or Management.
• Cooperate with other departments on matters involving company data, documents, transactions, and records.
• Ensure all tasks are completed accurately, systematically, and within the stipulated deadlines.
• Maintain the confidentiality of the company's financial information, payroll data, employee records, and internal documents.

Pay: RM1,800.00 - RM2,000.00 per month

Benefits:

• Additional leave
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person